The VA changes the version of commonly used forms every so often. Please make sure you use the most current form. Following are the most common forms used and their dates of issue:
22-6553d-1 Monthly Certification of On-The-Job and Apprenticeship Training – March 2015
Per VA regulations, training institutions must keep records and accounts pertaining to periods of enrollment of a veteran, reservist, or eligible person. If those records are not available electronically, the paper records must be kept intact and in good condition at the institution for at least 3 years following the end of the enrollment period.
The electronic records must be easily accessible at the facility for at least 3 years following the end of the enrollment period.
Q: I know I need to retain ‘records and accounts’ for three years but exactly which records and accounts?
A: The records and accounts that are to be kept for three records include but not limited to the following items:
• VA Enrollment Application
• VA 22-1999 – VA Enrollment Certification
• Signed Training Agreement or Registered Apprenticeship Agreement
• Progress Record
• 22-6553d-1 Monthly Certification of Hours for all months worked
• Payroll records showing hours worked
• 22-1999b Notice of Change in Student Status stating that veteran has reached journeyman status or has terminated employment prior to end of training period.
These documents must be available upon request during a compliance survey visit by either the VA or the SAA
The VA has recently published an Informational Guide “Understanding On-The-Job (OJT) Training and Apprenticeship Approval” written for employers and sponsors who are offering or wish to offer OJT or Apprenticeship training to Veterans and beneficiaries. It can be found on the GI Bill®
website at http://www.benefits.va.gov/GIBILL/docs/job_aids/OJT_APPInfoGuide.pdf
"GI Bill®” is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website at www.benefits.va.gov/gibill.