Certifying Official Newsletter #105
May 13, 2016
This change applies only to Colleges and Universities with previously "deemed approved" programs.
August 1, 2011, education programs accredited public and non-profit
Institutions of Higher Learning (IHL) were “deemed approved”. Section 3672(b) of Title 38 of the United States Code was amended to make that change. However, that change was contingent upon sections 3675(b)(1) and 3675(b)(2),
3680A, 3684, and 3696 of Title 38 (attached).
Therefore, the “deemed approved” programs were specifically conditioned
upon the requirements of the previous sections of Title 38 being met.
Effective immediately, all educational institutions with
approved programs must apply to the SAA of jurisdiction (not VA) for formal
approval of programs or changes to existing approved programs, including those
programs that are “deemed approved.”
Basically, for any program to be approved, it must meet the
requirements of the sections of Title 38 listed above AND be approved by
the State Approving Agency (SAA).
Educational programs will no longer be “deemed approved” without the State
Approving Agency’s (SAA) approval.
Upcoming changes to the VA approval process make it critical
that all “approved” programs be listed on WEAMS (Web Enabled Approval
Management System). In the near future,
enrollment certifications with programs listed will be compared to WEAMS.
If the programs is approved and listed on WEAMS, the enrollment certification will be approved. If the educational program listed on the
enrollment certification does not appear in WEAMS, the certification will be
denied. Therefore it is imperative that
all programs at the institution be approved by the State Approving Agency (SAA)
before being forwarded to VA for inclusion on WEAMS.
order for this to happen, educational institutions must send a list of all
their programs to the State Approving Agency (SAA) for review and
approval. This list must be all
inclusive and supported by a school catalogs or other school documents.
An “Approval Request for Programs Offered at Colleges and Universities” is attached. The approval request includes a document for
you to list your programs you are offering and wish to maintain approval.
Please complete this approval request and return to the State Approving Agency with current publications. If you anticipate you will have a new catalog
shortly, please wait and send the updated catalog.
We and the VA prefer hard (paper) copies of the catalog.
However, we will accept PDF versions of your catalog on a CD.
All publications must be signed including any CDs. If you are submitting CDs please include a letter referencing the submitted publication on the CD and sign the letter with the following statement: “These publications are certified true and correct in content and policy”. If you are in the Pittsburgh and Philadelphia SAA jurisdiction, we will need three copies.
If you are in the Harrisburg SAA jurisdiction we will need two
copies. A map showing the counties and a directory of advisors is attached.
Questions concerning this action should be submitted to your assigned Veterans Education Advisor at the State Approving Agency.
Please mail all items in the Pittsburgh area to our Pittsburgh office
and the Harrisburg and Philadelphia items to our Harrisburg office.
One final item is attached—the catalog check sheet. These are the policies we will be reviewing. Please make sure that all of
these policies are in your submitted publications.
Title 38 references
Program inventory template
Map of counties
Directory of PA SAA