Yes. The Department
of Human Services (DHS) reviews the results of the FBI fingerprint record check
and sends the applicant a letter that indicates the result of the review and
whether or not the applicant is eligible for a position that involves direct
contact with children under the Child Protective Services Law (CPSL). The
report will be on DHS letterhead and will be from the Office of Children, Youth
and Families. The letter will indicate
No record exists
Record exists, but conviction(s) does not prohibit hiring in a child
care position according to the Child Protective Services Law.
Record exists, but no conviction(s) is shown. This does not prohibit hiring in a child care position according to the Child Protective Services Law.
Disqualification – record exists and contains a conviction(s) that
is grounds for denying employment in a childcare position according to
the Child Protective Services Law.
DHS notification will also include a copy of the applicant’s
criminal history information except when no record exists.
DHS letters that indicate that there was no record can be
accepted by schools.
The DHS letter must be provided by the applicant to the
school administrator. If an applicant
presents a DHS letter that indicates a record exists or a disqualification,
school administrators should review the criminal history information carefully
to make a fitness determination as to whether the person should be in and
employment or contractor position that involves direct contact with children
under the School Code.
No they are not.
Schools should seek guidance from their solicitor concerning
comparisons of the reportable/prohibitive offenses in the School Code and the
No. Child abuse history certifications and PSP criminal
history certifications obtained for volunteer purposes can only be used for
other volunteer activities. Child abuse history certifications obtained for
volunteer purposes will indicate that the certification is to be used for
volunteer purposes only.
Yes. The FBI has stated that it has no objection to officials providing an unofficial copy of the applicant’s FBI criminal history record to the applicant. PDE recommends that the school indicate on the report that it is a copy provided by the school to the applicant. For audit purposes, the Pennsylvania State Police requires that schools maintain a list of who was given a copy, the date it was provided, and the individual’s Identogo UEID number.
Yes. This is a requirement of the Commonwealth’s contract with
IDEMIA. If applicants have not received an email with their results within 30
days of being fingerprinted or they missed the one time access, the applicant
can contact the School Services Office at 717-783-3750 or via email at firstname.lastname@example.org to request a copy for their records. An unofficial copy will be mailed.
Yes. Just as with the criminal history reports, name
checks are also good for five years.
PDE recommends that school districts align their local
policies concerning background checks for employees and contractors with the
provisions of the PA School Code and the CPSL.
Please contact PDE’s School Services Office at 717-783-3750
or via email at email@example.com.