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Administrative Assistant & Secretarial Science, General

CIP Code 52.0401

​Secretaries and administrative assistants perform a variety of administrative and clerical duties necessary to run an organization efficiently. They serve as information and communication managers for an office; plan and schedule meetings and appointments; organize and maintain paper and electronic files; manage projects; conduct research; and disseminate information by using the telephone, mail, websites, and email. They also may handle travel and guest arrangements.

Secretaries and administrative assistants use a variety of office equipment, such as fax machines, photocopiers, scanners, and videoconferencing and telephone systems. In addition, these individuals often use computers to complete tasks previously handled by managers and professionals. These tasks include: spreadsheet creation; correspondence composition; database management; and presentation, report, and document origination, using desktop publishing software and digital graphics. They also may negotiate with vendors, maintain and examine leased equipment, purchase supplies, manage areas such as stockrooms or corporate libraries, and retrieve data from various sources.

Secretaries and administrative assistants usually work in schools, hospitals, corporate settings, government agencies, or legal and medical offices. Their jobs often involve sitting for long periods of time. A few participate in job sharing arrangements, in which two people divide responsibility for a single job.

Most secretaries and administrative assistants, once hired, tend to acquire more advanced skills through on the job instruction by other employees or by equipment and software vendors. Others may attend classes or participate in online education to learn how to operate new office technologies, such as information storage systems, scanners, or new updated software packages. As office automation continues to evolve, retraining and continuing education will remain integral parts of secretarial jobs.

Secretaries and administrative assistants generally advance by being promoted to other administrative positions with more responsibilities. Qualified administrative assistants who broaden their knowledge of a company’s operations and enhance their skills may be promoted to senior or executive secretary or administrative assistant, clerical supervisor, or office manager.

Version C: Graduation Years 2016, 2017, 2018

Version D: Graduation Years 2019, 2020, 2021

Approved Secondary School Partners

  
  
  
Academy at WestinghousePittsburgh2011-2012
Altoona Area HSAltoona2011-2012
Bedford County Technical CenterEverett2011-2012
Bucks County Technical HSFairless Hills2014-2015
Carrick HSPittsburgh2009-2010
Chester Upland SD - Chester HSChester2016-2017
Clearfield County CTCClearfield2011-2012
Dobbins AVT HSPhiladelphia2009-2010
Dover Area HSDover2013-2014
Eastern Center for Arts & TechnologyWillow Grove2013-2014
Easton Area HSEaston2012-2013
Franklin LCPhiladelphia2009-2010
Greater Altoona CTCAltoona2010-2011
Honesdale HSHonesdale2009-2010
Jersey Shore Area SHSJersey Shore2011-2012
Juniata Valley JSHSAlexandria2016-2017
King Martin Luther HSPhiladelphia2013-2014
Lehigh Career & Technical InstituteSchnecksville2009-2010
Lincoln HSPhiladelphia2011-2012
Mastbaum Jules E. AvtsPhiladelphia2009-2010
McCaskey CampusLancaster2010-2011
Mohawk JSHSBessemer2012-2013
Montgomery SHSMontgomery2012-2013
Mount Union Area SHSMount Union2011-2012
Roxborough HSPhiladelphia2009-2010
Salisbury-Elk Lick JSHSSalisbury2009-2010
Titusville SHSTitusville2010-2011
Tunkhannock HSTunkhannock2012-2013
Warren County AVTSWarren2010-2011
Williamsport Area SHSWilliamsport2012-2013