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​Answers to Frequently Asked Questions

Integrated English Literacy and Civics Education Program Grant Competition


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I would like to attend the informational webinar on March 12th for the Integrated English Literacy and Civics Education Program. Can you tell me the time when the webinar will be presented and the web address that I would access the webinar at?

​The Division of Adult Education will not hold a live webinar. To ensure direct and equitable access to the content of the Integrated English Literacy and Civics Education Program webinar, the Division of Adult Education will record a closed session. The recording will be converted to a YouTube video with closed captioning. The webinar slides and transcript will be posted to the Division of Adult Education Grant Competitions webpage along with a link to the video. We do not have date for that. In the meantime, the Division of Adult Education strongly recommends that those interested in the Integrated English Literacy and Civics Education Program grant application review the Integrated English Literacy and Civics Education Program RGA Guidelines, the Integrated English Literacy and Civics Education Program Grant Application Content, and other related documents on the Division of Adult Education Grant Competitions webpage. Those documents cover the same information that will be covered in the webinar.

I am unable to open the links to the past effectiveness tables.  Excel states that the file needs renamed to a shorter name or path.

​This issue has been resolved.  Applicants should be able to open the Excel documents now.

How does the $1.7 million of total funding compare to the last round of funding?

The last round of funding was approximately $1.6 million.

For which grants must we submit data for 2017-2018 and 2018-2019?

Agencies that were previously funded under WIOA must submit performance data as required under WIOA section 116. In Pennsylvania, that is the agency performance data aligned with NRS reporting. Agencies may determine which set or combination of sets of agency performance data under NRS from 2017-18 and 2018-19 to use. The division is not specifying the exact sets of data.


Do we need to have two levels at all locations and in both counties and at all times (daytime/evening)?

Programs must have at least two levels year round at all locations served by this grant. Programs do not need to offer both daytime and evening classes.


In the webinar, there were cautions about using a regulated skills training for an IET. Is it possible that a regulated training such as a CNA would continue to be approved by ABLE as an IET?

The Division of Adult Education is not categorically eliminating any occupational training from consideration as part of an IET. All proposals for integrated education and training (IET) activities will be reviewed and considered based on the content submitted in the Integrated Education and Training Proposal. The division included the information about strictly regulated occupational training to make potential applicants aware of possible challenges. As stated in the webinar, all IET activities that successful applicants propose will have to be reviewed and approved for this grant cycle (July 1, 2020-June 30, 2023), including any IETs previously approved by the division.

Two levels are required at each location. How do you define a location? Do the classes need to be in the same building, or is it ok for the 2 levels to be in the same county and reasonably close to each other?

In general, the expectation is that classes are held at the same site. The point of multiple levels at a location is to allow students to move through the levels of IELCE activities to reach the IET. All classes and levels must be accessible to the same group of students. The program must support students to move through the program, and class locations should not be a barrier for students to progress. If the program is unable to hold the required levels at the same site, the applicant should address the reason in question #2 under Program Design and, in the same answer, clearly describe the steps the program will take to ensure that it fully supports all students to progress through the program.

Where can we find the employment outcomes for 18-19 ABLE grants?

​Preliminary employment data for agencies previously funded under AEFLA, Title II of WIOA have been posted to the Pennsylvania Adult Education Resources website during the week of March 30, 2020.

​Wondering if there will be an extension to the 061 grant deadline.

No. To adhere to the timeline for review and scoring of the applications, awarding of the grants, and processing of the grant contracts prior to the July 1, 2020 contract start date, the Division of Adult Education will not extend the deadline for submitting the Integrated English Literacy and Civics Education grant applications. The eGrants system and all resources related to the IELCE grant competition are available online.

Programs must have at least two levels year round. Do these levels need to be offered simultaneously or can they be offered one after the other? In other words, could one level be offered for a number of weeks, then another level for a number of weeks, followed by the first level or an additional level?

​Two levels must be offered simultaneously year round. Programs cannot alternate levels throughout the year. Additional levels may be offered as needed.

When determining eligibility, the applicant must determine the number of previous program participants that transitioned to employment. If a participant was employed before enrolling in a program and he/she retained the same job while attending the program and after completing the program, would the individual be considered having "transitioned" to employment?

​Agencies that were not previously funded under WIOA may determine the criteria they use to assign individuals to the cohorts for the outcomes and for determining success. During the contract approval process, successful applicants should be prepared to provide to the division the criteria they established and evidence to support the numbers reported.

In the salary section of the budget there is a list of roles in addition to the function and object code. Should full-time employees be given their primary role? For example a full-time IELCE Instructor would be given the role "instruction" even though they participate in other activities like orientation, program planning, etc.

Staff members in adult education programs generally fulfill many roles and duties. The information entered in the salary section should accurately reflect staff members’ anticipated work.

Where can we find “attain HSE” data for 061 for 2017-18?

Where can we find “attain HSE” data from 2017-18?

Agencies that were previously funded under Title II of WIOA can find performance data for PY 2017-18 on the Administrator Resources page of the Pennsylvania Adult Education Resources website. The links will open Excel spreadsheets. The spreadsheets are wide, so it is necessary to scroll right and left to see all of the columns.

Can we include more than one tab with data (more than one data table) on the IELCE Demo Effectiveness Funded under WIOA prior 2 PY spreadsheet?

​No.

I am entering the 061 budget into eGrants and I am not sure where to enter background checks? I am reading the guidelines and cannot figure out where that expense would fit best. Looking for your guidance on this one!

​Cost for background checks and clearance checks should be allocated to FC 2300/OC 330.

We have completed the narrative/budgets for 061 and are ready to submit but cannot put info into the Agency/LEA Info screen.  Is that something that needs to be unlocked for us to complete?

​Applicants do not need to complete the Agency/LEA Information under Funding Accountability and Transparency Data before submitting the grant application.

We need to submit the 061 application and cannot sign off.

​Applicants do not sign off on the grant at this point in the competition. That step is only completed by successful applicants who are awarded grants.