PIMS Postsecondary Information
The Pennsylvania Information Management System (PIMS) is a statewide longitudinal data system for the collection and reporting of unit-level educational data.
PIMS was developed with the purpose of:
- Allowing the Pennsylvania Department of Education (PDE) to meet federal and state reporting requirements;
- Streamlining the reporting processes from educational institutions to PDE and the U.S. Department of Education;
- Reporting timely and accurate education data through standardized and ad hoc reporting capabilities;
- Improving educational decision-making through the use of high quality data and decision support tools; and,
- Providing longitudinal data on educational progress over time.
Act 24 of 2011 authorizes PDE to collect unit-level data that are mandated by state or federal statute or regulation from postsecondary institutions. PDE is collecting data elements necessary to meet the following reporting requirements:
- Reporting required for the Pennsylvania Community College Annual Report;
- Reporting required for the Pennsylvania Transfer and Articulation System; and,
- Reporting required as a result of receiving State Fiscal Stabilization Fund monies from the federal government.
The PIMS Postsecondary User Manuals describe the data elements and templates postsecondary administrators submit to the system, as well as the collection timelines.
Family Educational Rights and Privacy Act
Student education records are official, confidential documents protected by the Family Educational Rights and Privacy Act (FERPA, 20 USC 1232g). FERPA defines education records as all records – both paper and computerized – that schools or education agencies maintain about students, and protects both paper and computerized records. FERPA and other privacy laws (such as Title I and Special Education) ensure that information about citizens collected by schools and government agencies is released only for specific and legally defined purposes.
Under FERPA Sec. 99.31 and 99.35, education agencies may release personally identifiable information to the PDE for the purposes of auditing and evaluating education programs and complying with federal and state regulations.
Postsecondary Data Collection Opt-Out Process
Policy and Procedure for Students to Opt Out of Postsecondary Data Collections
Students attending postsecondary institutions in Pennsylvania may
opt out of a commonwealth data collection by submitting the electronic Postsecondary Data Collection Opt-Out Form to PDE by June 15 of the academic
year being reported. Students are not
permitted to opt out of federally mandated collections.
are responsible for opting out the data collection by the posted deadline and
for identifying the postsecondary institution(s) PDE should notify on their
behalf. Students must submit a separate opt-out form for each postsecondary
institution attended during the collection year.
postsecondary institution is responsible for excluding those students’
information from the portions of the collection that are required only for
commonwealth purposes. PDE and the postsecondary institutions are not
responsible for the sharing of data that may result from a student providing
Act 76 Reporting
2022-23 PIMS TAOC Manual Volume 1 (PDF)
PAsecureID – Creating a Student Batch File (PDF)
PA Secure ID Training - Act 76 2019 (YouTube)