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Apprenticeship and On-The-Job Training Certifying Official Newsletter 

July 2016

Responsibilities of Training facilities Approved for Veterans Benefits

Everyone receiving this newsletter has one or more training programs that are approved for eligible veterans to collect their GI Bill® Education benefits from the Department of Veterans Affairs (VA). Some of you have been directly involved in the approval process while others inherited the job from previous certifying officials. This newsletter is to remind/reaffirm/address the responsibilities of Certifying Officials and the Training Facilities. Following are a number of points that must be followed to ensure compliance with VA regulations:
In the following paragraphs, the term, VETERAN, denotes veterans, eligible persons and reservist trainees under Title 38 or Title 10, United States Code.
  1. The training establishment must furnish to each veteran trainee and the VA a signed copy of the training agreement including training program and wage scale as approved by the Division of Veterans/Military Education (State Approving Agency).
  2. The training establishment will maintain a written record of the previous education and training of each veteran and clearly indicate that appropriate credit has been given by the training establishment for previous education and training. Also, the training period will be shortened and the veteran will be placed in the appropriate wage scale step. The veteran and the VA will be notified. Records of previous education and training must be part of the veteran’s record. If it is determined that a veteran is already qualified for the position, the training establishment will not enroll him/her in the program.
  3. It is understood and agreed that the training establishment will maintain adequate records to show the progress of each veteran. (a) Records must be sufficient to show continued pursuit verifying hours worked and progression through the program (i.e. payroll records, attendance records, rates of pay, progression through work processes, verification of related instruction, etc.) (b) Records must show changes in student status (i.e., lay off, call to active duty, or withdrawing from program). It is essential that a Change of Status (VA Form 22-1999b) be submitted to the VA on a timely basis (within 30 days) when there is a change in status.
  4. The training establishment will promptly notify the Division of Veterans/Military Education (State Approving Agency) of any changes or revisions of existing programs, policies or procedures as well as change of name or address.

  5. The training establishment will make available the records and necessary data required for approval and compliance for review by representatives of the Division of Veterans/Military Education (State Approving Agency) and the Department of Veterans Affairs (VA).
  6. The training establishment will retain a veteran’s records for at least three (3) years from when the veteran completes/ends the program.

  7. It is understood and agreed that wages paid to veterans will not be less than wages paid to non-veterans.

  8. The training establishment certifies that there is reasonable certainty that the job for which the veteran is trained will be available to him/her at the end of the training period.

  9. The training establishment certifies that there is adequate space, equipment, personnel and training material to provide training.

  10. The training establishment certifies that the training is consistent with industry standards and adequate to qualify the veteran for the job.

  11. The training establishment will provide a certificate of completion upon the successful conclusion of the program.

  12. The training establishment that is approved for on-the job training programs will provide related instruction for the veteran who may need it.
The following criteria apply to private (non-governmental) training establishments that are approved for on-the-job training programs:

a. The veterans beginning wage will be at least 50 percent of the journeyman’s (fully trained) wage with regular periodic increments.
b. The veteran will be at least 85% of the journeyman’s (fully trained) wage by no later than one month before the end of the program.

State Approving Agency
Division of Veterans/Military Education
Department of Education 
The State Approving Agency acts on behalf of the VA to review, evaluate, and approve educational and training programs for Veterans and other eligible persons using the GI Bill®. The State Approving Agency can advise you on which educational programs, on-the-job training/ apprenticeship, and flight programs are approved or can be approved for GI Bill® Benefits. Contact numbers are as follows:
Harrisburg 717-787-2414
Philadelphia 215-560-2509
Pittsburgh 412-565-5364

GI Bill® Website

GI Bill® information can be found on the VA’s new GI Bill® website: Veterans can apply online for benefits using e-benefits, research the various chapters and benefit options, and/or send questions to the VA.

"GI Bill®” is a registered trademark of the U.S. Department of Veterans Affairs (VA). More information about education benefits offered by VA is available at the official U.S. government website at