Procurement Thresholds for Federal Funds (effective January 1, 2022)
Under Uniform Guidance, non-Federal entities must comply with the more restrictive of Federal, state, and entity-level requirements. The following table outlines the procurement methods to be used for the acquisition of goods and services when using Federal funds.
Note: Federal and state acquisition thresholds are adjusted periodically.
Micro-purchase
(No quotes required) | Less than $10,000 Note: Must use more restrictive $0 Federal threshold instead of no state requirements under $11,800 | Less than $10,000 Note: Must use more restrictive $10,000 Federal threshold instead of state exemption for services | - consider price to be reasonable
- distribute equitably among suppliers to the extent practical
|
Small Purchase Procedures
(Relatively simple and informal) | $10,000 - $21,900 Note: Must use more restrictive $10,000 Federal threshold instead of $21,900 state threshold | $10,000 - $249,999 Note: Must use more restrictive $10,000 Federal threshold instead of state exemption for services | - obtain/document price or rate quotations from a reasonable number of qualified sources (at least three per 24 PS 8.807.1)
- written or documented quotes
|
Sealed Bids
(Formal advertising) | $21,900 or more Note: Must use more restrictive $21,900 state threshold instead of $250,000 Federal threshold | N/A | - bids are publicly solicited
- firm fixed price contract awarded to the responsible bidder lowest in price
- cost or price analysis for purchases in excess of the Simplified Acquisition Threshold ($250,000)
|
Competitive Proposals
(Formal RFPs) | N/A | $250,000 or more Note: Must use more restrictive $250,000 Federal threshold instead of state exemption for services | - conducted with more than one source submitting an offer
- price in not used a sole selection factor
- fixed price or cost-reimbursement type contract is awarded
- cost or price analysis for purchases in excess of the Simplified Acquisition Threshold ($250,000)
|
Non-competitive proposals
| Appropriate only when these circumstances apply: - Available only from a single source (sole source)
- Public emergency
- Expressly authorized by awarding or pass-through agency in response to written request from district
- After soliciting a number of sources, competition is deemed inadequate
| Appropriate only when these circumstances apply: - Available only from a single source (sole source)
- Public emergency
- Expressly authorized by awarding or pass-through agency in response to written request from district
- After soliciting a number of sources, competition is deemed inadequate
| - solicitation from only one source
- used only when qualifying circumstances apply
- fixed price or cost-reimbursement type contract is awarded
|
Updated 1/5/2022
(Reference: https://www.pacodeandbulletin.gov/Display/pabull?file=/secure/pabulletin/data/vol51/51-51/2120.html)