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Procurement Thresholds for Federal Funds (effective January 1, 2022)

Under Uniform Guidance, non-Federal entities must comply with the more restrictive of Federal, state, and entity-level requirements. The following table outlines the procurement methods to be used for the acquisition of goods and services when using Federal funds.

Note: Federal and state acquisition thresholds are adjusted periodically.

Procurement Method §200.320 Goods/Supplies Services Requirements

Micro-purchase
(No quotes required)

Less than $10,000

Note: Must use more restrictive $0 Federal threshold instead of no state requirements under $11,800

Less than $10,000

Note: Must use more restrictive $10,000 Federal threshold instead of state exemption for services

  • consider price to be reasonable
  • distribute equitably among suppliers to the extent practical

Small Purchase Procedures
(Relatively simple and informal)

$10,000 - $21,900

Note: Must use more restrictive $10,000 Federal threshold instead of $21,900 state threshold

$10,000 - $249,999

Note: Must use more restrictive $10,000 Federal threshold instead of state exemption for services

  • obtain/document price or rate quotations from a reasonable number of qualified sources (at least three per 24 PS 8.807.1)
  • written or documented quotes

Sealed Bids
(Formal advertising)

$21,900 or more

Note: Must use more restrictive $21,900 state threshold instead of $250,000 Federal threshold

N/A
  • bids are publicly solicited
  • firm fixed price contract awarded to the responsible bidder lowest in price
  • cost or price analysis for purchases in excess of the Simplified Acquisition Threshold ($250,000)

Competitive Proposals
(Formal RFPs)

N/A

$250,000 or more

Note: Must use more restrictive $250,000 Federal threshold instead of state exemption for services

  • conducted with more than one source submitting an offer
  • price in not used a sole selection factor
  • fixed price or cost-reimbursement type contract is awarded
  • cost or price analysis for purchases in excess of the Simplified Acquisition Threshold ($250,000)

Non-competitive proposals


Appropriate only when these circumstances apply:

  • Available only from a single source (sole source)
  • Public emergency
  • Expressly authorized by awarding or pass-through agency in response to written request from district
  • After soliciting a number of sources, competition is deemed inadequate

​Appropriate only when these circumstances apply:

  • Available only from a single source (sole source)
  • Public emergency
  • Expressly authorized by awarding or pass-through agency in response to written request from district
  • After soliciting a number of sources, competition is deemed inadequate
  • solicitation from only one source
  • used only when qualifying circumstances apply
  • fixed price or cost-reimbursement type contract is awarded

Updated 1/5/2022  (Reference:  https://www.pacodeandbulletin.gov/Display/pabull?file=/secure/pabulletin/data/vol51/51-51/2120.html)