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Quick Reference User Guide for Completing Title I Participation Data on PIMS

News and Updates

New! Collection C5 and Correction Windows

Report 2019-20 Title I participation data during the Collection C5 window: June 17, 2020 through August 31, 2020. Please make every effort to submit 2019-20 Title I participation data during this time frame. The Division of Federal Programs DFP will open a correction window that will provide opportunities to submit data (original submission or corrections) through October 30, 2020. A complete timeline is available on the Elementary/Secondary Data Collection Calendar.

New! Accuracy Certification Statement

Beginning with the 2019-20 Title I Collection, the Division of Federal Programs (DFP) no longer requires an Accuracy Certification Statement (ACS). DFP is grateful to LEA's for providing extremely clean data and appreciates continued efforts to provide clean data.


Title I Participation Data

Title I Participation Data is mandated by the federal government to be collected on an annual basis. The data is used at the federal level to analyze program participation and to guide policy and programmatic decisions at the national, state, and local level.

The aggregate LEA (local education agency) data reported is from the prior school year and includes participation counts by Targeted and School Wide program, ethnicity, grade, and special needs data by program type. These data are to be reported for the school year ended 6/30/2020, and all of the information needed to assist you with these collections can be found in the PIMS manuals, Vol. 1 and 2, and the PIMS Elementary/Secondary Data Collection Calendar.

Also, the Division of Federal Programs (DFP) will again be supplying your LEA with a template designed for this collection. We strongly suggest the use of this template, which is tailored to simplify data entry specific to this collection.


Answers to FAQs and Information

What Are You Providing?

Title I Student participation data for the school year 2019-20. In your total participation count, please include any student who received Title I services at any point during the 2019-20 school year.

PIMS Collection Data Set Name

C5 Title 1 Student 2019-20 – this is one of the first items that appear on the PIMS Elementary/Secondary Collection Calendar.

Template Name

Title I Part 19-20_DistrictFactRpt_Template – this template will be sent as an attachment in an email from your Regional Coordinator in DFP prior to the collection opening date. The template can also be found on the Excel Reporting Tools webpage, which is accessible from the PIMS homepage.

Data Entry on Title I District Fact Reporting Template

The template contains two tabs; the first tab ("Questions") is a form – use this to enter your actual data.

Please only respond to the questions or areas that pertain to your particular Title I programs, categories, grade levels, etc. – and areas that you did not serve or did not pertain to your program may be left blank (for example, if the extent of your program was Grades 2-8, you will enter data only in those cells and leave lower and upper grade areas blank). Any cells where you enter no data will default to a value of "-99999". There is no need to revise this value, as it is an indicator for PDE use only.

The entries on the "Questions" tab will automatically populate the excel sheet on the second tab ("DISTRICT_FACT") as they are entered.

After completing your entries, upload the second sheet ("DISTRICT_FACT") to PIMS.

PIMS Manual References

Please refer to the PIMS Manual Vol.1, under the section, District Fact Template for Title I Data for technical information as well as a sample submission of the District Fact template.

Please refer to the PIMS Manual Vol.2, Appendix AE, for descriptions of each data item that is being requested for this collection.


Timeline          

The timeline for submission of the 2019-20 Title I Student participation data is as follows:

Collection 5 window: June 17, 2020 through August 31, 2020.

Correction window: September 2, 2020 through October 30, 2020. For our collection, LEAs may use this time period to submit corrections to initial upload, or for original submissions that were not accomplished during the original collection window. Please note that LEAs that have not submitted their original upload by October 30 will be subject to DFP risk assessment points related to program monitoring.

ACS due date: ACS is no longer required.


Contact Us

We appreciate the timely submission of accurate data.

If you have program specific questions regarding the Title I Student participation data reporting, please contact Kelly Gallatin, Division of Federal Programs: 717-783-3403 or kgallatin@pa.gov.

If you have PIMS-related technical issues or issues uploading data to PIMS, please call the PIMS Help Desk: 800-661-2423.