Apply for a Data Research Project

Step 1: Letter of Intent

Applying for a data research project begins with the researcher submitting a letter of intent(Word) describing the proposed research study.

PDE Data Governance Research Committee reviews the proposed research study and makes a recommendation for the research project application process to proceed or not;

Recommended research projects must have a completed research application submitted for PDE’s Institutional Review Board (IRB) review.

Step 2: Complete the official IRB application

The following documents must be submitted, along with the IRB research application (where applicable):

• Attachment A: Research Information (PDF)
• Attachment B: Project Information (PDF)
• Attachment C: Project Timeline (PDF)
• Attachment D: Evidence that the Researcher is working as an “Authorized Representative” (PDF)
• Attachment E-1: Research Involving Pregnant Women, Human Fetuses, and Neonates as Subjects (PDF)
• Attachment E-2: Research Involving Prisoners as Subjects (PDF)
• Attachment E-3: Research Involving Children as Subjects (PDF)
• Attachment F: Recruitment, Consent/Assent, and Authorization Documents (PDF)
• Attachment G: Data Element Crosswalk (PDF)
• Attachment H: Resource Requests (PDF)
• Attachment I: Consent/Authorization Waivers (PDF)
• Attachment J: Requests for Use or Disclosure of Records (PDF)
• Attachment K: Data Collection Instruments (PDF)
• Attachment L: Miscellaneous Study Documents (PDF)
• Attachment M: Project Budget (PDF)
• Attachment N: Conflict of Interest Reporting – Required for all applications (PDF)

Step 3: Enter the Data Access Agreement

PDE will contact the researcher to enter into the appropriate data access agreement once the IRB has approved the research application.

Step 4:

Upon both parties completing and signing the Data Access agreement, PDE will work to pull together the identified research data and provide it to the researcher.