Program Monitoring Visits

The PDE AEDY Team will conduct site visits under two conditions: cyclical monitoring and risk-based system monitoring. Under the risk-based system, sites at which (1) complaints have been filed or (2) data/information evidencing noncompliance has been received will receive priority in the site visit monitoring cycle.

Unless an on-site monitoring visit is triggered by a complaint or otherwise warrants an unannounced visit, AEDY Programs will receive written notification from the PDE AEDY Team notifying them of the program site visit date. Programs will also receive an online pre-site Facilitated Self-Assessment that must be completed prior to the scheduled visit. 

Prior to the site visit, the PDE AEDY Team will seek input through the online system directed to:

• LEA and AEDY representatives, and
• Parents of students currently enrolled in the AEDY Program.

During the site visit, the PDE AEDY Team may conduct the following activities:

• Tour of the facility,
• Review of student files,
• Interviews with program staff and students,
• Review of the Facilitated Self-Assessment and requested documents:
• Student roster
• Student schedule
• Two weeks of attendance
• School calendar
• Program handbook
• Code of conduct
• 45-Day Formal Periodic Review and Exit/Transition Document
• Physical restraint log
• Staff certifications (administrators, teachers, counselors)
• FBI clearances (all AEDY staff)
• PSP criminal record check (all AEDY staff)
• Child Abuse Clearance (all AEDY staff)
• Act 126 Mandated Reporter date of completion (all AEDY staff)
• Behavior Management Professional Development (all AEDY staff)
• De-escalation/Restraint Training,
• An exit meeting with AEDY Program staff and LEA representatives to offer technical assistance or review any expected improvements, and
• Other activities determined appropriate by the PDE AEDY Team.

As part of the above listed activities, the PDE AEDY Team may review the following documents and processes:

1. Program Application
1. Program Description
2. Hours of Instruction (Academic and Counseling)
3. Staffing and Support
4. Assessments
5. Academic Delivery Model and Procedures
6. Required Courses and Electives
7. Counseling
8. Crisis Prevention Plan
9. 45-Day Formal Periodic Review and Exit/Transition Document
10. EL Service Plan and Translation Services
11. Local Complaint Resolution Process
12. Evidence-based School-wide Positive Behavior Support Framework
13. Other materials determined appropriate by the PDE AEDY Team
    


2. AEDY Referral including Presumptive Exit Dates

Following the monitoring on-site visit, the PDE AEDY Team will provide a written summary of the results and any required corrective action and/or recommended areas for improvement.