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Supplemental Equipment Grants (Non-Matching) (757): 2020-2021


The 2020-2021 Pennsylvania budget provides school districts and career and technical centers (CTC) the opportunity to purchase equipment to prepare students for the workplace. The funds provided to school districts and CTCs are based on a formula. This is a non- matching grant.


The purpose of the Career and Technical Education Supplemental Equipment Purchase program is to purchase instructional equipment and handtools for the classroom that meets industry standards. Funds must be used to purchase instructional equipment and handtools for the purpose of training students (i.e., hands-on use of the equipment) in Pennsylvania Department of Education-approved career and technical education (CTE) programs.


All applications must include:

  1. Name, address, telephone number, and website of the CTC or school district.

  2. Name, email address, and telephone number of an employee of the CTC or school district who will be available to answer questions regarding the funding application.

  3. An explanation of how the instructional equipment and handtools meets industry standards.

  4. An explanation of how the instructional equipment and handtools are directly aligned to student achievement.

  5. Description of the instructional equipment and handtools for which the requested funding will be used, including:

    1. Item specifications;
    2. Description;
    3. CIP code;
    4. Unit cost;
    5. Number purchased;
    6. Total cost; and
    7. Date that the Occupational Advisory Committee (OAC) recommended the purchase, which must be prior to the submission date.

Entities Eligible for Funding

  1. CTCs with PDE-approved career and technical education programs.
  2. School districts with PDE-approved career and technical education programs.

Eligible Expenditures

Equipment criteria:

  1. Supports student hands-on training in approved career and technical education programs that lead to high growth or high demand careers;
  2. Meets industry standards;
  3. Costs $3,000 or more per unit or per complete set of tools (priced by the manufacturer as one item);
  4. Is recommended by the OAC, with a recommendation date that is prior to submission;
  5. Retains its original shape, appearance, and character with use;
  6. Does not lose its identity through fabrication or incorporation into a different, or more complex unit, or substance;
  7. Is nonexpendable, which means that if the piece of equipment is damaged or some of its parts are lost or worn out, it is more feasible to repair the item than to replace it with an entirely new unit; and
  8. Can be expected to serve its principal purpose for more than a 12-month fiscal period, under normal conditions of use, including reasonable care and maintenance.

If funds remain after purchases of instructional equipment and handtools that costs $3,000 or more, the remaining funds can be used to purchase instructional equipment and handtools that costs less than $3,000, but otherwise meets the criteria for eligible expenditures.

The OAC shall mean a CTE program occupational advisory committee established pursuant to the Pennsylvania Code (22 Pa. Code Ch. 339) (relating to vocational education).

Ineligible Expenditures

Bundles, kits, packages, sets, etc. (that the LEA creates by combining several items of lesser value to attain the $3,000 minimum), compressors, generators, refrigerators, freezers, coolers, ice makers, software, computers, laptops, computer upgrades, tractors, motor vehicles, motor cycles, vehicle attachments, infrastructure, greenhouses, furniture, office equipment, shelving systems, cabinets, coops, pens, dust collection systems, exhaust systems, dehumidification systems, clothing, certification exams, and warranties.


Eligible school districts or CTCs will receive payment based on the formula set forth by law.

Application Deadline

Eligible grant recipients must submit their proposal to the Pennsylvania Department of Education by 5 p.m. on December 31, 2020.

Obligation of Funds and Payment of Obligations

All funds must be obligated by and all obligations paid by June 30, 2021.

How to Apply

Individuals are required to apply for supplemental career and technical equipment grants through the online eGrants system.

Notification of Application Approval

The Pennsylvania Department of Education acknowledges an approved application by sending the eligible recipient a notification via email. This approval means that the application is technically in order. It is not an approval of the amount requested. This notification establishes the beginning date for obligating funds for the project.


The Supplemental Equipment Grant involves no written contract, no amendments or revisions, no approval letter, no refunds, and no Final Expenditure Report.


Questions concerning the Supplemental Equipment Grant should be directed to Janelle Smith, PA Department of Education, Bureau of Career and Technical Education, at 717- 783-6990 or