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​Roster Verification

Roster verification is a process used to provide PVAAS teacher-specific reporting based on accurate data. This process is for teachers and administrators to document and verify that each student is linked accurately to one or more teachers – for the correct state assessment(s) and the appropriate proportion of instructional responsibility. The roster verification process is completed using the PVAAS web-based roster verification system, provided to LEAs by the Pennsylvania Department of Education. Individual school districts, intermediate units, and area career and technical schools use roster verification to meet the requirements of teacher specific data as defined in Act 13.  Other LEAs can use the roster verification process to yield growth and achievement metrics based on PSSAs and Keystone exams.

SY22-23 Roster Verification Phase Dates

Note: Roster Verification Dates are released annually each fall/winter.

  • Preview Phase:  April 26 – May 5, 2023
  • Teacher Phase:  May 6 – May 19, 2023
  • School Admin Phase:  May 20 – June 2, 2023
  • LEA/District Admin Phase:  June 3 – June 23, 2023

General Resources

These resources offer information to support educators through the PVAAS roster verification process.

Professional Learning for Roster Verification

  • e-Learning: Roster Verification Implementation and System Actions
    This self-paced e-Learning provides information regarding the implementation of the PVAAS roster verification process within Pennsylvania. Also included are visual demonstrations of key tasks and actions for both administrators and teachers throughout the process.
​RECORDING: Calling All LEA/District Admins! Your Decisions and Data Preparation are Essential to a Successful Roster Verification Process for High-Quality PVAAS Teacher-Specific Reporting for Act 13

​Audience: LEA/District Admins with responsibility for oversight of Act 13 implementation

Preparing for PVAAS Roster Verification is critical because the data entered during the process yields metrics used for your LEA's implementation of Act 13, Teacher Specific Measures. Ensuring the PVAAS Roster Verification system is pre-populated with key information on teachers' instructional responsibility for students is a time-saver for district and school administrators, and teachers – and is a critical shared responsibility for both PIMS Administrators and District/School Program Administrators. This one-hour webinar will provide an overview of the timelines, key responsibilities of administrators, and critical PIMS data collections that support this process. A brief overview of the PVAAS roster verification process, including key decisions regarding teacher eligibility and instructional responsibility, will also be provided to give context to the importance of the timeliness and accuracy of the data in PIMS submissions. To ensure questions can be fully addressed, several follow-up Q&A Office Hours will be held to allow you the opportunity for support specific to your needs.

Recording: Calling All LEA/District Admins! Your Decisions and Data Preparation are Essential to a Successful Roster Verification Process for High-Quality PVAAS Teacher-Specific Reporting for Act 13 (YouTube)

RECORDING: Roster Verification: Make the Most Out of PIMS!

​Audience: PIMS Administrators & LEA/District Admin

A successful data upload eases the lift of Roster Verification for educators across the district, and the work of the PIMS Administrator is key to making that happen.  In addition to learning more about the Staff-Student Subtest collection and other key PIMS actions, we'll discuss the educational program decisions that need to be made in order to help identify what data should populate into the PIMS templates. A PIMS upload aligned to the roster verification programmatic decisions eases the process for all involved and is key to making the most out of your data.

Recording: Roster Verification: Make the Most Out of PIMS! (YouTube)

WEBINAR: ​Ready, Set, Roster!  Prepare for an Efficient Roster Verification Process

​Audience: LEA/District Administrator & School Administrator

It's soon time to verify your rosters! Enter the roster verification season with an outlined plan for engaging educators and administrators in the process. Join us for a 30-minute session where we will outline the steps you need to take during each phase of roster verification. You'll leave with a checklist resource to help focus your tasks and keep your team on track for the timely completion of roster verification. After the conclusion of the webinar, our team will stay on for an additional 30 minutes to answer your specific roster verification questions in a Q&A-type session.  Join us for the webinar and feel free to stay on for the Q&A so that you leave prepared to tackle roster verification!     

  • Tues, April 18 @ 1:00pm
  • Wed, April 19 @ 9:00am

Register for Ready, Set, Roster! Prepare for an Efficient Roster Verification Process webinar

Recording: Ready, Set, Roster! Prepare for an Efficient Roster Verification Process (YouTube)

PIMS Staff Student Subtest Collection Information

The PIMS Staff Student Subtest Collection is used to pre-populate rosters in the PVAAS web-based roster verification system. Access PIMS resources and help on the PDE website.

Please reference PIMS Manuals 1 and 2 for details and information about the Staff Student Subtest collection. The PIMS Manuals are located on the PIMS Manuals and Calendar site. Page 170 of the PIMS Manual, volume 1, provides the Staff Student Subtest Templates fields and their definitions. Appendix AK of the PIMS Manual, volume 2, contains a complete list of the Subtest Identifiers and the Test Descriptions.

Support and Assistance

For answers to questions regarding statewide support or professional learning, please contact the PVAAS Statewide Team via phone: 717-606-1911 or email: pdepvaas@iu13.org.