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​Roster Verification

Roster verification is a process used to provide PVAAS teacher-specific reporting based on accurate data. This process is for teachers and administrators to document and verify that each student is linked accurately to one or more teachers – for the correct state assessment(s) and the appropriate proportion of instructional responsibility. The roster verification process is completed using the PVAAS web-based roster verification system, provided to LEAs by the Pennsylvania Department of Education. Individual school districts, intermediate units, and area career and technical schools use roster verification to meet the requirements of teacher specific data as defined in Act 13.  Other LEAs can use the roster verification process to yield growth and achievement metrics based on PSSAs and Keystone exams.

SY22-23 Roster Verification Phase Dates

Note: Roster Verification Dates are released annually each fall/winter.

General Resources

These resources offer information to support educators through the PVAAS roster verification process.

Email communications are sent to PVAAS account holders throughout the four roster verification phases. This resource contains all messages sent to LEA staff.

WEBINAR: Calling All LEA/District Admins! Your Decisions and Data Preparation are Essential to a Successful Roster Verification Process for High-Quality PVAAS Teacher-Specific Reporting for Act 13

​Audience: LEA/District Admins with responsibility for oversight of Act 13 implementation

Preparing for PVAAS Roster Verification is critical because the data entered during the process yields metrics used for your LEA's implementation of Act 13, Teacher Specific Measures. Ensuring the PVAAS Roster Verification system is pre-populated with key information on teachers' instructional responsibility for students is a time-saver for district and school administrators, and teachers – and is a critical shared responsibility for both PIMS Administrators and District/School Program Administrators. This one-hour webinar will provide an overview of the timelines, key responsibilities of administrators, and critical PIMS data collections that support this process. A brief overview of the PVAAS roster verification process, including key decisions regarding teacher eligibility and instructional responsibility, will also be provided to give context to the importance of the timeliness and accuracy of the data in PIMS submissions. To ensure questions can be fully addressed, several follow-up Q&A Office Hours will be held to allow you the opportunity for support specific to your needs.

  • Thurs Dec 15, 9:00am-10:00am
  • Wed Jan 11, 11:00am-12:00pm
  • Tues Jan 24, 1:00pm-2:00pm

Register for webinar

Q&A Office Hours for PVAAS Roster Verification - LEA/District Admins with Responsibility for Oversight of Act 13 Implementation
  • ​Mon Dec 19, 1:00pm-2:00pm
  • Tues Dec 20, 9:00am-10:00am
  • Wed Jan 18, 12:00pm-1:00pm
  • Wed Jan 25, 2:00pm-3:00pm
  • Tues Jan 31, 3:00pm-4:00pm
  • Thurs Feb 9, 10:00am-11:00am

Register for Q&A Office Hours (follow-up to webinar)

PIMS Staff Student Subtest Collection Information

The PIMS Staff Student Subtest Collection is used to pre-populate rosters in the PVAAS web-based roster verification system. Access PIMS resources and help on the PDE website.

  • PIMS Collections for PVAAS (Coming Soon)

Please reference PIMS Manuals 1 and 2 for details and information about the Staff Student Subtest collection. The PIMS Manuals are located on the PIMS Manuals and Calendar site. Page 170 of the PIMS Manual, volume 1, provides the Staff Student Subtest Templates fields and their definitions. Appendix AK of the PIMS Manual, volume 2, contains a complete list of the Subtest Identifiers and the Test Descriptions.

Support and Assistance

For answers to questions regarding statewide support or professional learning, please contact the PVAAS Statewide Team via phone: 717-606-1911 or email: pdepvaas@iu13.org.