Instructions for Non-LEA entity completion of the USDE ESSER Funding Status Report
Section 1 - Non-LEA Entity Information |
Section 2 - SEA Reserve Allocations to Non-LEA Entities |
Section 5 - Number of FTE Positions |
Instructions for Non-LEA entity completion of the USDE ESSER Funding Status Report (PDF)
Entities that provide educational programs to neglected, delinquent, and at-risk youth (Non-LEA Entities) are required to complete this data reporting requirement for all Elementary and Secondary Schools Emergency Relief (ESSER) Funds they receive pursuant to the American Rescue Plan (ARP) Act and Act 24 of 2021.
Non-LEA Entities should only include in this report expenditures of ARP ESSER funds.
Do not include data regarding the use of Governor's Emergency Education Relief (GEER) Funds, Emergency Assistance to Nonpublic Schools (EANS) Funds, ARP Individuals with Disabilities Education Act (IDEA) Funds, ARP Homeless Children and Youth (ARP-HCY) Funds, and/or any other Federal, State, or local COVID-related relief funds.
The data submitted by Non-LEA Entities will then be compiled and submitted to the U.S. Department of Education (USDE) as part of the State Educational Agency (SEA) required reporting.
Non-LEA Entities should complete the report based on activities in each Non-LEA Entity's Fiscal Year 2021 for ARP ESSER.
ARP ESSER Reporting Timeline
|Year 1 Annual Report||July 1, 2020 through June 30, 2021||April 29, 2022||May 2022|
|Year 2 Annual Report||July 1, 2021 through June 30, 2022||October 2022||November 2022|
|Year 3 Annual Report||July 1, 2022 through June 30, 2023||October 2023||November 2023|
|Year 4 Annual Report||July 1, 2023 through June 30, 2024||October 2024||November 2024|
|Year 5 Annual Report||July 1, 2024 through September 30, 2024||October 2025||November 2025|
The ESSER Funding Status Report will be an Excel Reporting Tool extract and will contain several sections with multiple parts to each section. The sections are as follows, further information for each section, directly follows this introduction.
Section 1 – Non-LEA Entity Information
Section 2 – ESSER SEA Reserve Allocations to Non-LEA Entities
Section 3 – Number of FTE Positions
Please complete the report, save it, and return it to
April 29, 2022.
Please refer questions to
Section 1 – Non-LEA Entity Information
1.1 Non-LEA Entity Information
Please complete the section completely to identify the Non-LEA Entity.
Section 2 – SEA Reserve Allocations to Non-LEA Entities
The Pennsylvania General Assembly allocated ARP ESSER funds to certain Non-LEA Entities through Act 24 of 2021 (Act 24). These ARP ESSER funds were part of the ESSER SEA Reserve Allocation.
Act 24 defines how the ARP ESSER SEA Reserve Allocations were distributed. See Table 1 for the ESSER SEA Reserve Allocations to Non-LEA Entities for ARP ESSER. Note that Non-LEA Entities did not receive ESSER funds under any other Federal or State law.
Table 1: SEA Reserve Allocations to Non-LEA Entities
Total Allocation||$19.9 million for programs for delinquent, neglected, and at-risk youth |
Agency, process||PDE, eGrants|
Eligible LEAs||Programs for delinquent, neglected, and at-risk youth|
Link to LEA Allocations||
Timeline for Use of Funds||March 13, 2020 through September 30, 2024|
A Non-LEA Entity will use this section to report the total awards and expenditures, along with allowable uses, of the ESSER SEA Reserve Allocations under ARP ESSER. Carefully review Table 1 and the link to the allocation amounts to ensure that your Non-LEA Entity is including the appropriate ESSER SEA Reserve Allocation in the report.
2.6a ARP ESSER SEA Reserve Awards to Non-LEA Entities
Enter the total amount awarded and expended by the Non-LEA Entity from the ARP ESSER SEA Reserve Allocations (see Table 1). The total amount awarded will be for the entire period of the grant; the amount expended is for this reporting period only.
Indicate the total amount designated or expended for learning loss, afterschool programs, and summer enrichment (as appropriate).
2.6b ARP ESSER SEA Reserve Awards to Non-LEA Entities– Other Use
From 2.6d, enter the amount for "Other Uses" that was awarded and expended during this reporting period.
Select Y or N for how the "Other Uses" awarded under Act 24 were used, if expended during this reporting period.
Table 2 includes examples of expenditures that fall into each of the identified activity categories. Please reference Table 2 when categorizing expenditures during the reporting period.
For expenditures not defined below, please use your best judgment to categorize the expenditure in the most relevant activity category.
Table 2: Examples of ESSER Expenditures by Category
|Building and facilities upgrades and maintenance, including ventilation systems and new construction||Extended learning and/or summer learning||Additional staffing and/or activities to assess and support social-emotional well-being, including mental health, for students, educators and/or families||Any activity not described above that is authorized by the McKinney-Vento Homeless Assistance Act|
|Assistance with meals for students||High-dosage intensive tutoring||
||Any activity not described above that is authorized by the Elementary and Secondary Education Act of 1965|
|Cleaning and/or sanitization supplies||Additional staffing and/or activities to identify and/or respond to unique student needs and/or provide targeted support for underserved student groups, including each major racial and ethnic group, children from low-income families, children with disabilities, English learners, LGBTQ+ students, migratory students, students experiencing homelessness, youth in foster care, and other groups disproportionately impacted by the pandemic that have been identified by the SEA||
||Any activity not described above that is authorized by the Individuals with Disabilities Education Act|
|Temporary classroom space to support social distancing||Universal screening, academic assessments, and intervention data systems, such as early warning systems and/or opportunities to learn data systems||
||Any activity not described above that is authorized by the Adult Education and Family Literacy Act|
|Temporary or additional transportation services to support social distancing to and from school||Improved coordination of services for students with multiple types of needs, such as full-service community schools or improved coordination with partner agencies, such as the foster care services||
||Any activity not described above that is authorized by the Carl D. Perkins Career and Technical Education Act of 2006|
|Capacity-building to improve disaster preparedness and response efforts, including coordination with State, local, Tribal, and territorial public health departments, and other relevant agencies to improve coordinated responses to prevent, prepare for, and respond to COVID-19||Early Childhood Programs||
||Other activities not described above that are necessary to maintain the operation of and continuity of services in local educational agencies and continuing to employ existing staff of the local educational agency|
|Other health protocols not listed above and aligned to guidance from the Centers for Disease Control and Prevention (CDC) such as: vaccines for staff and/or students, COVID-19 testing for staff and/or students, contact tracing, masks||Hardware and software||
||Wi-Fi, broadband, or other connectivity||
||Curriculum adoption and learning materials||
||Core staff capacity building / training to increase instructional quality and advance equity||
||Investments in talent pipelines for teachers and/or classified staff||
2.6c Planned Uses of Remaining ARP ESSER SEA Reserve Awards to Non-LEA Entities— Other Use
Indicate the planned uses of any ARP ESSER SEA Reserve Award funds that have not been expended during this reporting period.
Indicate the percentage of the remaining funds for each planned expenditure activity listed. Please refer to Table 2 for examples of expenditures in each of the listed activity categories.
Section 5 – Number of FTE Positions
This section outlines the number of full-time equivalent (FTE) Positions in the Non-LEA Entity no matter the funding source.
5.a Total number of FTE positions as of the listed reporting dates
Provide the number of FTE positions for the Non-LEA Entity as of the listed reporting dates. The number of FTE positions includes all staff regardless of whether the position is funded by Federal, State, local, or other funds, and equals the sum of the number of full-time positions plus the FTE of the number of part-time positions.
The following definitions are provided for the purposes of this reporting activity.
ARP - American Rescue Plan Act of 2021
ARP ESSER - Elementary and Secondary School Emergency Relief fund authorized under section 2001 of the American Rescue Plan Act of 2021
Awarded - An SEA awards funds when it makes a subgrant to an LEA or, in the case of the SEA Reserve, when it enters into a subgrant or contract with a subrecipient.
CARES - Coronavirus Aid, Relief, and Economic Security Act
CRRSA - Coronavirus Response and Relief Supplemental Appropriations
ESSER I - Elementary and Secondary School Emergency Relief fund authorized under Section 18003 of Division B of the Coronavirus Aid Relief, and Economic Security (CARES) Act
ESSER II - Elementary and Secondary School Emergency Relief fund authorized under Section 313 of the Coronavirus Response and Relief Supplemental Appropriations (CRRSA) Act
Evidence-based - The ARP Act defines the term "evidence-based" as having the meaning in section 8101(21) of the ESEA. Accordingly, "evidence-based" includes several tiers of evidence. Specifically, "evidence-based," when used with respect to an SEA, LEA, or school activity, means an activity, strategy, or intervention that:
- Demonstrates a statistically significant effect on improving student outcomes or other relevant outcomes based on—
- Strong evidence from at least one well-designed and well-implemented experimental study ("tier 1");
- Moderate evidence from at least one well-designed and well-implemented quasi experimental study ("tier 2"); or
- Promising evidence from at least one well-designed and well-implemented correlational study with statistical controls for selection bias ("tier 3"); or
Demonstrates a rationale based on high-quality research findings or positive evaluation that such activity, strategy, or intervention is likely to improve student outcomes or other relevant outcomes and includes ongoing efforts to examine the effects of such activity, strategy, or intervention ("tier 4").
Given the novel context created by the COVID-19 pandemic, an activity need not have generated such evidence during the COVID-19 pandemic to be considered evidence-based.
Expended - The actual spending of money; an outlay. For purposes of this reporting, reimbursements that are made in the current reporting period that reimburse expenditures made prior to the start of the reporting period and on or after March 13, 2020, are considered "expenditures" for this reporting period.
DUNS# - A DUNS number is a unique nine-character number used to identify your organization. The federal government uses the
DUNS number to track how federal money is allocated.
Full-Service Community School - The term ''full-service community school'' means a public elementary school or secondary school that—participates in a community-based effort to coordinate and integrate educational, developmental, family, health, and other comprehensive services through community-based organizations and public and private partnerships; and provides access to such services in school to students, families, and the community, such as access during the school year (including before- and after-school hours and weekends), as well as during the summer.
G5 - U.S. Department of Education's grant management and payment system
Planned Uses of Funds - Remaining funds that have been earmarked or budgeted for specific purposes are considered "Planned Uses" of Remaining Funds. The Department acknowledges these plans may change; please provide the State's most current information regarding budgeted or earmarked uses of remaining funds.
Qualified Educator - For the purposes of this document "qualified" means an educator has met all requirements to earn a state license or certification in the area they are assigned to teach (and does not include substitute or provisional license or certification).
Remaining Funds - The balance remaining after all expenditures through the end of the reporting period have been subtracted from the total award
SEA - State Educational Agency
SEA Reserve funds - An SEA may reserve 10% or less of its ESSER I and II grants (the "SEA Reserve"), to address emergency needs as determined by the SEA resulting from COVID-19, which may be addressed through the use of subgrants or contracts, and up to half of 1% of its total ESSER I and II award for administrative costs, which must come from the SEA reserve. An SEA must reserve at least 7% of its ARP ESSER award for mandatory set-asides for evidence-based interventions, as described below, and up to 3% for emergency needs as determined by the SEA (the "SEA Reserve"). An SEA may also reserve up to half of 1% of its total ARP ESSER award for administrative costs, which must come from the 3% for emergency needs.
State - The 50 States, the District of Columbia, and the Commonwealth of Puerto Rico