Industry Credentials (Certification) Codes (PDF)
| PIMS Manual Vol 2 Appendix Q | To allow schools to report Industry Certifications by adding/modifying Industry Credentials |
New Dataset/Add Elements
Adding Industry Certifications
Definition Change
Updating the industry credentials to also allow for industry certifications
Code Set Change
Additional industry certification codes to Appendix Q |
Updating Definition of Military Family (PDF)
| Student Template | To align with federal definition of military family |
Definition Change
Updating Field 207 to align with the federal definition and reporting guideline |
Delete Staff Assignment Code 1998 (School Safety and Security Coordinator) (PDF)
| Staff Assignment | To elminate redundancy. LEAs are required to report the identity of the School Safety and Security Coordinator to School Safety and Security Committee (PCCD) within 30 days of appointment; Collecting this data in the October Staff collection is redundant |
Code Set Change
Delete Staff Assignment Code 1998 |
Special Education Field Name Change (PDF)
| Special Education Template | To better clarify reason for collecting this data via a name change |
Code Set Change
Change Field Name (field 32) from Primary Placement Type to Noneducational Agency Placement |
Change to Weapons Codes (PDF)
| Weapon Codes - Appendix AQ | To update the definition of knife based on blade length for special education discipline reporting purposes |
Add Elements
Change "Cutting Instrument" to "Cutting Instrument (razor, box cutter, blade length <= 2.5“ etc.)"
Change "Knife" to "Knife (blade length > 2.5“)" |
Updated federal race/ethnicity categories/guidance (PDF)
| Student Template | To meet the Federal Guidance |
Definition Change/Code Set Change
Updating Field 27 of Student Template Valid Values to align with federal guidance |
School of Residence - Special Ed Schools (PDF)
| Student Template | To clarify that the school of residence is the school the student would attend based on reported grade only; This should not consider the student's special education status |
Other: Rule
Clarification that Field 165 cannot be a "Special Education" school unless Field 2 = Field 165 |
Rule for staff Assignment dated to be on or before the snapshot date (PDF)
| Staff Assignment | To improve data quality |
Other: New Report
Assignment Date (field 6) must be ≤ to the Staff Snapshot Date
New Error report to show any Assignment date that is after the Staff Snapshot |
Professional Staff Vacancy (PDF)
| Compound Rule for Vacancies | To improve data quality |
Other: Compound Rule for Vacancies
When an assignment code is reported as a vacancy, the count of vacant positions cannot be 0.
Compound rule for Vacancies if Category 3 = Assignment Code then Count ≠ 0 |
Home Language Code (PDF)
| Student Template Student Snapshot | To clarify that the Home Language Code (field 123) may be populated for students with any EL Status (field 41), not just those identified as Current EL |
Definition Change/Remove Elements
Clarifying Field 123 Home Langauge Code |
New Rule for LIEP Type (PDF)
| Student Template Student Snapshot | To improve data quality |
Other: New Rule to Validate Data
If EL Status (field 41) = 99 (Never EL), then LIEP Type (field 45) must be BLANK |
Act 35 of 2023 - Budgeted complement of instructional employees and vacancies in approved budget (PDF)
| District Domain - District Fact Template for Budgeted Complement of Instructional Employees | To comply with Section 131 of the School Code; Requirement was added as part of Act 35 of 2023. |
New Dataset
See attachment- DISTRICT FACT_ ACT35
Per School Code Section 131(a)(1) Instructional Vacancy Data, schools must report on the budgeted number of instructional employees and the number of those positions that are vacant at the time the budget is adopted. |
C6 Quarterly Vacancy Update (PDF)
| District Fact_Prof Staff Vacancy | To meet quarterly posting requirements of ACT 35 |
Add Elements
See Attachment
Data collection is required to comply with Section 131 of the School Code. Requirement was added as part of Act 35 of 2023. |
Number of Buildings in an LEA (PDF)
| District Fact | To clarify how many individual buildings an LEA has as multiple school numbers can live in one building and vise versa |
New Dataset
District Fact - New Collection to capture the number of buildings in an LEA |
Staff Student Linkage (PDF)
| Staff Student Subtest | To create a new optional data set to allow LEAs to report teacher-student linkage to facilitate prepopulation of PVAAS custom student list This will ease teachers' burden in creating custom student reports. This data will be used to populate lists from which teachers can select their students, rather than to manuall'y enter each student. The custom student report will allow teachers to review historical PVAAS data for current-year students. |
New Dataset
Staff Student Subtest for Teacher Student Linkage
Template Descrtiption: This template is used to report teacher-student link to facilitate prepopulation of the custom student list from which teachers can select current year students for whom the will be able to view historical data in PVAAS. |