OESE General Annual Calendar

This calendar has been developed by Office of Elementary and Secondary Education (OESE) staff to assist Local Education Agencies (LEAs) in identifying the general timing of annual conferences, training opportunities, activities, report due dates, and grant due dates.   The information included in the OESE calendar should not be considered an exhaustive list of all important dates or deadlines, and any omission or error is inadvertent. Additions, suggestions, and corrections can be submitted for consideration to: RA-EdSchoolSupport@pa.gov.  

Bureau/Office	Title	Month	Category	Description	Links/Other Info
Bureau of School Support	Act 13 Office Hours	4th Thursday of the Month 12-1pm	Office Hours	Act 13 Office Hours	Microsoft Teams Meeting ID: 224 532 637 16 Passcode: NoLP3t
Bureau of School Support	FRCPP Office Hours	1st and 3rd Tuesday of the Month from 3-4pm	Office Hours	FRCPP Support Office Hours	Microsoft Teams Meeting ID: 215 061 850 632 Passcode: jes6AG
School Services Office	Private Academic School Applications	Varies	Application	Private Academic School (PAS) applications due dates three month prior to PAS Board meetings	State Board of Private Academic Schools (pa.gov)
Bureau of Curriculum, Assessment & Instruction	ACCESS Testing Window	January	Activity	ACCESS Testing Window - Early January to mid February
School Services Office	Act 89 Budgets	January	Activity	Act 89 Budgets – Preliminary budgets due January 31; Final budgets due June 30.
Program Monitoring & Accountability Office	Building Restorative Justice Systems in Schools - Part 2	January	Conference/Training	Building Restorative Justice Systems in Schools - Part 2	PaTTAN Events
Bureau of Special Education	Deaf-Blind Child Count	January	Report (due)	Deaf-Blind Child Count for Infants, Toddlers, Preschoolers, and Students	DB Census Login
Bureau of Curriculum, Assessment & Instruction	Green Ribbon Schools	January	Grant (due)	PA Pathways to Green Schools/US Dept of ED Green Ribbon Schools - Applications available in fall with deadline in January.	Green Ribbon Schools
Bureau of Special Education	PASA	January	Activity	PASA Assessment Window	PaTTAN Homepage
Bureau of Curriculum, Assessment & Instruction	Presidential Awards for Excellence in Mathematics and Science Teaching	January	Activity	Presidential Awards for Excellence in Mathematics and Science Teaching - Deadline: early January	NSF Website
Bureau of Curriculum, Assessment & Instruction	Program Performance Reporting for Every Student Succeeds Act (ESSA)	January	Report (due)	Program Performance Reporting for ESSA (takes places each fall - deadline January)
Safe Schools Office	Safe School Grants Awards	January	Grant (due)	Annual Safe School Grants Award Announcement	Safe Schools Data and Reporting
Bureau of Curriculum, Assessment & Instruction	Title I Improving School Performance Conference	January	Conference/Training	Title I Improving School Performance Conference (LEA leadership teams, teachers, principals, ETC.)	PAFPC Website
Bureau of Curriculum, Assessment & Instruction	Consolidated Application Funding Adjustments (ESSA)	February	Report (due)	Consolidated Application Funding Adjustments for ESSA Local Plans
Bureau of Career and Technical Education	CTE Program Approval	February	Report (opens)	CATS opens for CTE program approval submissions (due May 31)	Program Approval
Bureau of School Support	Educator Effectiveness Annual Report	February	Report (due)	Educator Effectiveness Annual Report	Educator Effectiveness Annual Report
Bureau of School Support	Extended Learning Opportunities Annual Conference	February	Conference/Training	Extended Learning Opportunities Annual Conference (ELO) for 21st CCLC Program (in-person)
Bureau of Special Education	IU Fiscal Reviews	February	Report (due)	IU Fiscal Reviews begin	BSE will send initial email with review document to IUs with submission deadline
School Services Office	List of Low-Achieving Schools	February	Activity	OSTCP List of Low-Achieving Schools posted on PDE website on February 15	Opportunity Scholarship Tax Credit Program
Bureau of Special Education	Maintenance of Effort Monitoring	February	Report (due)	Maintenance of Effort Monitoring: Certify budget due from February to July
Bureau of Curriculum, Assessment & Instruction	Monitoring of ESSA Programs	February	Report (due)	Consolidated Monitoring of ESSA Programs (takes place annually from February to late May - information uploaded in Fedmonitor system)
School Services Office	Opportunity Scholarship Tax Credit Program	February	Activity	Opportunity Scholarship Tax Credit Program (OSTCP) schools to participate or submit changes due February 15	Opportunity Scholarship Tax Credit Program
Bureau of Curriculum, Assessment & Instruction	PA Educational Technology Expo & Conference	February	Conference/Training	Pennsylvania Educational Technology Expo & Conference (PETE&C)	PETE&C Website
Bureau of Special Education	RISC	February	Report (due)	RISC – 3rd Quarter	RISC Site
Bureau of Special Education	Secondary Transition: Indicator 14	February	Conference/Training	Secondary Transition: Indicator 14 - State Performance Plan Data Requirements - Postsecondary School Survey - Cohort 3 Exit Leader Services Webinar
Bureau of School Support	Comprehensive Plan, Phases 2	March	Report (due)	Comprehensive Plan, Phase 2 due in FRCPP on March 31, 2024	Comprehensive Planning
Bureau of School Support	Comprehensive Plan, Phases 3	March	Report (due)	Comprehensive Plan, Phase 3 due in FRCPP on March 31, 2025	Comprehensive Planning
Bureau of Special Education	eGrants: IU Special Ed. Plan	March	Grant (due)	eGrants: IU Special Ed. Plan due from March to July
Bureau of Career and Technical Education	K-12 Guidance Plans	March	Report (due)	K-12 Guidance plans due from schools in Phase 3 of the Comprehensive Plan submission
Bureau of Career and Technical Education	K-12 Guidance Plans	March	Report (due)	K-12 Guidance plans due from schools in Phase 3 of the Comprehensive Plan submission	339 Counseling Plan
Bureau of Curriculum, Assessment & Instruction	Pennsylvania Association of Environmental Educators Annual Conference	March	Conference/Training	Professional growth opportunity for environmental educators	Pennsylvania Association of Environmental Educators Annual Conference
Bureau of Curriculum, Assessment & Instruction	Annual Federal Program PAFPC Conference	April	Conference/Training	Annual Federal Program PAFPC Conference (Federal program coordinators, LEA leadership teams, business officials, etc.)	PAFPC Website
Safe Schools Office	Bus Evacuation and Security Drills	April	Report (due)	Bus Evacuation and Security Drills ACS Reports	Safe Schools Data and Reporting
Bureau of Special Education	eGrants: Budget	April	Grant (due)	eGrants: Budget revisions due from April to September
Bureau of School Support	ELECT Annual Conference	April	Conference/Training	ELECT Annual Conference
Bureau of School Support	Migrant Education Program Annual Conference	April	Conference/Training	Migrant Education Program Annual Conference (in-person)
Bureau of Curriculum, Assessment & Instruction	PSSA Administration	April	Activity	PSSA Administration	PSSA Testing Windows
Bureau of Special Education	RISC	April	Report (due)	RISC – 4th Quarter	RISC Site
Bureau of Special Education	Secondary Transition: Indicator 14	April	Conference/Training	Secondary Transition: Indicator 14 - State Performance Plan Data Requirements - Postsecondary School Survey - Cohort 2 POST Webinar
Bureau of Curriculum, Assessment & Instruction	Statewide Nonpublic Equitable Services Consultation Meeting	April	Training	DFP staff hosts a statewide training for all LEAs and nonpublic schools on the purpose of equitable services requirements and best practices.
Bureau of Curriculum, Assessment & Instruction	Keystone Exam Administration	May	Activity	Keystone Exam Administration	Keystone Testing Windows
Bureau of Curriculum, Assessment & Instruction	Organ and Tissue Donation Awareness Conference	May	Conference/Training	Organ and Tissue Donation Awareness (ODTA) Conference
School Services Office	180 Day Exception Requests	June	Activity	180 Day Exception Requests due June prior to school year	180 Day Exception Requests
Bureau of Curriculum, Assessment & Instruction	Accountability Data Snapshot	June	Activity	Accountability Data Snapshot	PIMS Manuals and Calendars
Program Monitoring & Accountability Office	AEDY End-of-Year Report	June	Report (due)	AEDY End-of-Year Report for each approved program due June 30	AEDY Login
Bureau of Special Education	eGrants: 611 Budget Applications	June	Grant (due)	eGrants: Open eGrants for 611 budget applications
School Services Office	Flexible Instructional Days	June	Application	Flexible Instructional Days (FIDs) application due June 1; PDE determinations Made by August 1.	Flexible Instructional Days
Safe Schools Office	Memorandum of Understanding	June	Report (due)	Executed copy of Memorandum of Understanding (MOU)	Safe Schools Data and Reporting
School Services Office	New Nonpublic/Non-Licensed Schools	June	Affidavit	New nonpublic/non-licensed schools due June prior to new school year or throughout the year to open at different start dates
Safe Schools Office	Student Assistance Program Data	June	Report (due)	Student Assistance Program (SAP) data submission	Safe Schools Online Login
Bureau of Special Education	Survey of Parents of Students with Disabilities	June	Report (due)	Survey of Parents of Students with Disabilities	Survey Example
Bureau of Curriculum, Assessment & Instruction	Title I Participation Data Reporting	June	Report (due)	Title I Participation Data Reporting (takes place June to August in PIMS)
Bureau of Curriculum, Assessment & Instruction	Title III Professional Development Activities	June	Report (due)	Via PIMS	PIMS Manuals and Calendars
School Services Office	Act 89 Final Program Evaluation Reports	July	Report (due)	Act 89 Final Program Evaluation Reports – due by July 31
Safe Schools Office	Bullying Policy	July	Report (due)	Updated Bullying Policy (policies need to be reviewed/updated every three years)	Safe Schools Data and Reporting
Safe Schools Office	Fire Drills	July	Report (due)	Fire Drill ACS	Safe Schools Data and Reporting
Bureau of Special Education	Fiscal Trainings	July	Conference/Training	Mandatory Fiscal Trainings	PaTTAN Events
Safe Schools Office	Safe Schools Report	July	Report (due)	Safe Schools ACS report	Safe Schools Data and Reporting
School Services Office	School Reconfigurations	July	Activity	School Reconfigurations due July 31 of each year (or the Friday before)	School Reconfigurations
Safe Schools Office	School Security Drills	July	Report (due)	School Security Drill ACS	Safe Schools Data and Reporting
Bureau of Special Education	Special Education Performance Grant	July	Grant (due)	Special Education Performance Grant	PaTTAN Educational Initiatives
Bureau of Curriculum, Assessment & Instruction	Title I Parent & Family Engagement Conference	July	Conference/Training	Title I Parent & Family Engagement Conference: Summer TBD
School Services Office	Act 89 Allocations	August	Activity	Act 89 Allocations – August, October, and February on the first business day of month	Act 89 Allocations
Bureau of Special Education	APS/CSDB (Approved Private Schools/Chartered Schools for the Deaf and Blind): Tuition Rates	August	Report (due)	APS/CSDB: APS and CS tuition rates due August 15
Bureau of Curriculum, Assessment & Instruction	BruMan Summer Forum	August	Conference/Training	BruMan Summer Forum (training each summer for federal program administrators and business officials, TBD)	PAFPC Website
Bureau of School Support	Charter School Annual Report (CSAR)	August	Report (due)	Charter School Annual Report due August 1	Charter School Annual Reports
Bureau of Special Education	CMCI (Compliance Monitoring for Continuous Improvement) Monitoring Training	August	Conference/Training	CMCI Monitoring Training posted on PaTTAN website
Bureau of School Support	School Improvement Plans (CSI, A-TSI, and TSI)	August	Plan (due)	School plans due in FRCPP on 8/31	School Improvement Plans
Bureau of Special Education	ACCESS	September	Report (due)	Medical ACCESS reimbursement requests ongoing throughout school year	Special Education Medical Access
Bureau of Special Education	ACCESS Program Statewide Training	September	Conference/Training	School-Based ACCESS Program Statewide Training	PaTTAN Homepage
Bureau of Curriculum, Assessment & Instruction	ACT 35	September	Report (due)	ACT 35 - Civics Education Reporting. Window is September 14, 2022 - December 1, 2022 (FRCPP)	Comprehensive Planning Act 35
Bureau of Special Education	Compliance Monitoring	September	Report (due)	Approved Private Schools (APS): Compliance Monitoring ongoing throughout school year	Special Education Compliance Monitoring
Bureau of Special Education	Determination Letters	September	Report (due)	Determination letters (compliance with IDEA) to Districts (1st week of September)
Bureau of Curriculum, Assessment & Instruction	ELD Program Area Fall professional learning calendar	September	Conference/Training	Various topics: new coordinators, culturally responsive teaching, literacy, ELD curriculum development,	ELD Portal on SAS
Bureau of Curriculum, Assessment & Instruction	ELD Program Area Office Hours	September	Conference/Training	Monthly virtual open office hours meetings: September 14, September 26, October 18, November 28, December 19	ELD Portal on SAS
Bureau of Curriculum, Assessment & Instruction	ESSA Local Plans [Titles IA,(ID) IIA, IIIA & IV]	September	Report (due)	Consolidated Applications – Every Student Succeeds Act Local Plans (opens in Spring and due early September in eGrants)
Bureau of Special Education	Fiscal Trainings	September	Conference/Training	Fiscal Trainings at PaTTAN and IU locations (virtual if needed) from September to October
Bureau of School Support	Homeless Education Summit	September	Conference/Training	Homeless Education Summit
Bureau of Special Education	Mikayla's Voice	September	Conference/Training	Inclusive Programming Opportunities through Mikayla's Voice	Mikayla's Voice Homepage
Bureau of Curriculum, Assessment & Instruction	Monthly Virtual Federal Program Trainings	September	Conference/Training	Monthly Virtual Federal Program Trainings: 3rd Tuesday monthly (federal program coordinators; LEA leadership teams; business officials, etc.)	Zoom Site
Bureau of Special Education	PASA Updates and Training	September	Conference/Training	PASA Updates and Training Announcements	PaTTAN PASA Webpage
Bureau of School Support	Ready to Learn Block Grant	September	Grant (opens)	Grants due in Egrants by November 30th	Ready to Learn Block Grant
Bureau of School Support	Refugee Education Summit	September	Conference/Training	Refugee Education Summit
Bureau of Special Education	Reporting of Expenditures	September	Report (due)	Reporting of Expenditures relating to Exceptional Students	Act 16 Guidelines
Safe Schools Office	RFA for Safe School Grants	September	Grant (opens)	RFA Safe School Grants request for applications open	Safe Schools Funding and Grants
Bureau of Special Education	RISC (Restraint Information System of Collection)	September	Report (due)	RISC – 1st Quarter	RISC Site
Bureau of Special Education	Secondary Transition: Cyclical Monitoring Planning and IEP Development	September	Conference/Training	Secondary Transition: Cyclical Monitoring Planning and IEP Development Schoology Course (TARGETED LEAS ONLY)	PaTTAN Events
Bureau of Special Education	Secondary Transition: Indicator 13	September	Conference/Training	Secondary Transition: Indicator 13 - What LEAs Need to Know About the Secondary Transition Cyclical Monitoring Schoology Course (TARGETED LEAS ONLY)	PaTTAN Events
Bureau of Special Education	Secondary Transition: Indicator 14	September	Conference/Training	Secondary Transition: Indicator 14 - State Performance Plan Data Requirements - Postsecondary School Survey (Cohort 3 Exits) Fall Webinar	PaTTAN Events
Bureau of Career and Technical Education	Supplemental Equipment Grants	September	Grant (opens)	Supplemental Equipment Grant released	Supplemental Equipment Grants
Bureau of Curriculum, Assessment & Instruction	Title I - Schoolwide Plans	September	Report (due)	Title I - Schoolwide Plans (revised and due by early September in the Future Ready Comprehensive Planning Portal - FRCPP)
Bureau of Special Education	ACT 16: Data	October	Report (due)	ACT 16: Data due from October to February 1 for LEAs with 20% or greater increase in any of top three categories
Bureau of Career and Technical Education	Articulation Agreements	October	Activity	Postsecondary statewide articulation agreements due	Articulation Agreements
Program Monitoring & Accountability Office	Building Restorative Justice Systems in Schools	October	Conference/Training	Building Restorative Justice Systems in Schools	PaTTAN Events
Bureau of Curriculum, Assessment & Instruction	Charter School Enrollment Verification	October	Report (due)	Charter School Enrollment is collected annually to determine ESSA program eligibility and annual allocation amounts.
Bureau of Career and Technical Education	Competitive Equipment Grants	October	Grant (opens)	Competitive Equipment Grant released	Competitive Equipment Grants
Bureau of School Support	Comprehensive Plan, Phase 1	October	Report (due)	Comprehensive Plan, Phase 1, due in FRCPP on March 31, 2023	Comprehensive Planning
Bureau of School Support	Cyber Charter Application	October	Report (due)	New Cyber Charter Applications are due October 1	Charter Applications
Bureau of School Support	Cyber Charter Renewal Application	October	Report (due)	Cyber Charter Renewal Applications are due October 1 during the year prior to the expiring charter.	Charter Renewal Process and Decisions
Program Monitoring & Accountability Office	Facility-Wide Tiered Fidelity Inventory	October	Conference/Training	Facility-Wide Tiered Fidelity Inventory: A Tool for Planning and Implementing PBIS in Alt Settings	PaTTAN Events
Bureau of Curriculum, Assessment & Instruction	Fall Regional Meetings	October	Activity	Fall Regional Meetings live at 10 IUs across PA in October and November	PAFPC Website
School Services Office	Home Education and Private Tutoring Report	October	Report (due)	Home Education and Private Tutoring Report and ACS due October 28	Home Education Report
School Services Office	Interscholastic Athletic Opportunities Report	October	Report (due)	Interscholastic Athletic Opportunities Report and ACS due October 28	Interscholastic Athletic Opportunities Report
Bureau of Curriculum, Assessment & Instruction	N&D (Neglected & Delinquent) Symposium	October	Conference/Training	N&D Symposium in October or November for LEAs serving vulnerable populations, receiving Title IA neglected or ID Delinquent funds	N&D Website
Bureau of Career and Technical Education	Onsite Compliance Visits	October	Activity	Onsite compliance visits (Perkins, Approved Program Evaluations) begin; Nurse Aide reviews occur quarterly.	Onsite Compliance Visits
School Services Office	Private Academic School Applications	October	Report (due)	Private Academic School (PAS) applications due dates three month prior to PAS Board meetings
School Services Office	Private and Nonpublic School Enrollments	October	Report (due)	Private and Nonpublic School Enrollments (PNPE) mandatory reporting from October 1-15
Bureau of Career and Technical Education	Program of Study Revisions	October	Activity	Revision of Phase IV Program of Study task grids via virtual meetings
Bureau of Special Education	Special Education Plan Information	October	Report (due)	Special Education Plan Information based on phase # for School Districts	PaTTAN SE Plan Webpage
Bureau of Curriculum, Assessment & Instruction	Teen Driver Safety Week	October	Event	Teen Driver Safety Week - Third week in October
Bureau of Special Education	Contingency Fund Applications	November	Grant (due)	Contingency Fund applications: Open late November to January with award letters in April/May	Special Education Funding and Grants
Bureau of Curriculum, Assessment & Instruction	English Language Development Conference	November	Conference/Training	ELD (English Language Development) Conference	ELD Portal PA Website
Bureau of Curriculum, Assessment & Instruction	Governor's STEM Competition	November	Event	The Governor's STEM Competition - Registration: September to November. State Competition: April.	Governor's STEM Competition
Bureau of Career and Technical Education	Industry Credentials	November	Report (due)	Applications to add industry credentials due November 30	Industry Credentials
Bureau of Career and Technical Education	PDE Integrated Learning Conference	November	Conference/Training	Annual PDE Integrated Learning Conference	PDE Integrated Learning Conference
Bureau of Special Education	RISC	November	Report (due)	RISC – 2nd Quarter	RISC Site
Bureau of Curriculum, Assessment & Instruction	Title I Comparability Reporting	November	Report (due)	LEAs must submit student & staff enrollment to ensure state and/or local funds are not being reduced in non Title IA schools.
Bureau of Curriculum, Assessment & Instruction	Act 158 Graduation Report	December	Report (due)	Number of students graduating via pathways/evidence reorted to PDE for public posting opens oct 1 and is due Dec 1 annually.	FRCPP
Bureau of School Support	Blue Ribbon Schools	December	Award (issued)	National Blue Ribbon school nominations begin in September and are awarded at the SAS conference	Blue Ribbon Schools
Bureau of Special Education	Child Count	December	Report (due)	Child Count data due on December 1
School Services Office	Nonpublic Information System	December	Activity	Nonpublic Information System (NPIS) initial PO submission due November 13; final PO submission after reallotment due February 28
Bureau of Curriculum, Assessment & Instruction	PA/DEP Environmental Education Fund Grants	December	Grant (due)	PA/DEP Environmental Education Fund Grants - Applications late summer with deadline in December	DEP Website
Bureau of Curriculum, Assessment & Instruction	Pennsylvania Meaningful Watershed Education Experience Awards, Applications due December	December	Conference/Training	Professional growth opportunity for environmental educators	Pennsylvania Meaningful Watershed Education Experience Awards
Bureau of School Support	Purple Star Schools	December	Award (issued)	Purple Star Schools applications close on October 1 for consideration for the following school year and are awarded at the SAS conference	Purple Star Schools
Bureau of Curriculum, Assessment & Instruction	SAS Institute	December	Conference/Training	SAS Institute	SAS Institute Website
Bureau of School Support	Teacher of the Year Award	December	Award (issued)	Teacher of the Year applications close on December 15 for consideration for the following school year and the current year is awarded at the SAS conference	Teacher of the Year Award
Bureau of Curriculum, Assessment & Instruction	Winter Keystone Exam Administration	December	Activity	Winter Keystone Exam Administration	Keystone Testing Windows

​​​​​OESE General Annual Calendar

OESE General Annual Calendar