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​OESE General Annual Calendar

This calendar has been developed by Office of Elementary and Secondary Education (OESE) staff to assist Local Education Agencies (LEAs) in identifying the general timing of annual conferences, training opportunities, activities, report due dates, and grant due dates.   The information included in the OESE calendar should not be considered an exhaustive list of all important dates or deadlines, and any omission or error is inadvertent. Additions, suggestions, and corrections can be submitted for consideration to: RA-EdSchoolSupport@pa.gov.    

  
  
  
Description
Links/Other Info
collapse Bureau/Office : Bureau of Career and Technical Education ‎(9)
Articulation AgreementsOctoberActivity
Postsecondary statewide articulation agreements due
Competitive Equipment GrantsOctoberGrant (opens)
Competitive Equipment Grant released
CTE Program ApprovalFebruaryReport (opens)
CATS opens for CTE program approval submissions (due May 31)
Industry CredentialsNovemberReport (due)
Applications to add industry credentials due November 30
K-12 Guidance PlansMarchReport (due)
K-12 Guidance plans due from schools in Phase 3 of the Comprehensive Plan submission
Onsite Compliance VisitsOctoberActivity
Onsite compliance visits (Perkins, Approved Program Evaluations) begin; Nurse Aide reviews occur quarterly.
PDE Integrated Learning ConferenceNovemberConference/Training
Annual PDE Integrated Learning Conference
Program of Study RevisionsOctoberActivity
Revision of Phase IV Program of Study task grids via virtual meetings
Supplemental Equipment GrantsSeptemberGrant (opens)
Supplemental Equipment Grant released
collapse Bureau/Office : Bureau of Curriculum, Assessment & Instruction ‎(28)
ACCESS Testing WindowJanuaryActivity
ACCESS Testing Window - Early January to mid February
Accountability Data SnapshotJuneActivity
Accountability Data Snapshot
ACT 35SeptemberReport (due)
ACT 35 - Civics Education Reporting. Window is September 14, 2022 - December 1, 2022 (FRCPP)
Annual Federal Program PAFPC ConferenceAprilConference/Training
Annual Federal Program PAFPC Conference (Federal program coordinators, LEA leadership teams, business officials, etc.)
BruMan Summer ForumJuneConference/Training
BruMan Summer Forum (training each summer for federal program administrators and business officials, TBD)
Consolidated Application Funding Adjustments (ESSA)FebruaryReport (due)
Consolidated Application Funding Adjustments for ESSA Local Plans
English Language Development ConferenceNovemberConference/Training
ELD (English Language Development) Conference
ESSA Local Plans [Titles IA,(ID) IIA, IIIA & IV]SeptemberReport (due)
Consolidated Applications – Every Student Succeeds Act Local Plans (opens in Spring and due early September in eGrants)
Fall Regional MeetingsOctoberActivity
Fall Regional Meetings live at 10 IUs across PA in October and November
Governor's STEM CompetitionNovemberEvent
The Governor's STEM Competition - Registration: September to November. State Competition: April.
Green Ribbon SchoolsJanuaryGrant (due)
PA Pathways to Green Schools/US Dept of ED Green Ribbon Schools - Applications available in fall with deadline in January.
Keystone Exam AdministrationMayActivity
Keystone Exam Administration
Monitoring of ESSA ProgramsFebruaryReport (due)
Consolidated Monitoring of ESSA Programs (takes place annually from February to late May - information uploaded in Fedmonitor system)
Monthly Virtual Federal Program TrainingsSeptemberConference/Training
Monthly Virtual Federal Program Trainings: 3rd Tuesday monthly (federal program coordinators; LEA leadership teams; business officials, etc.)
N&D (Neglected & Delinquent) SymposiumOctoberConference/Training
N&D Symposium in October or November for LEAs serving vulnerable populations, receiving Title IA neglected or ID Delinquent funds
Organ and Tissue Donation Awareness ConferenceMayConference/Training
Organ and Tissue Donation Awareness (ODTA) Conference
PA Educational Technology Expo & ConferenceFebruaryConference/Training
Pennsylvania Educational Technology Expo & Conference (PETE&C)
PA/DEP Environmental Education Fund GrantsDecemberGrant (due)
PA/DEP Environmental Education Fund Grants - Applications late summer with deadline in December
Presidential Awards for Excellence in Mathematics and Science TeachingJanuaryActivity
Presidential Awards for Excellence in Mathematics and Science Teaching - Deadline: early January
Program Performance Reporting for Every Student Succeeds Act (ESSA)JanuaryReport (due)
Program Performance Reporting for ESSA (takes places each fall - deadline January)
PSSA AdministrationAprilActivity
PSSA Administration
SAS InstituteDecemberConference/Training
SAS Institute
Teen Driver Safety WeekOctoberEvent
Teen Driver Safety Week - Third week in October
Title I - Schoolwide PlansMarchReport (due)
Title I - Schoolwide Plans (revised and due each spring in the Future Ready Comprehensive Planning Portal - FRCPP)
Title I Improving School Performance ConferenceJanuaryConference/Training
Title I Improving School Performance Conference (LEA leadership teams, teachers, principals, ETC.)
Title I Parent & Family Engagement ConferenceJuneConference/Training
Title I Parent & Family Engagement Conference: Summer TBD
Title I Participation Data ReportingJuneReport (due)
Title I Participation Data Reporting (takes place June to August in PIMS)
Winter Keystone Exam AdministrationDecemberActivity
Winter Keystone Exam Administration
collapse Bureau/Office : Bureau of School Support ‎(10)
Charter School Annual Report (CSAR)AugustReport (due)
Charter School Annual Report due August 1
Civic Knowledge SurveyDecemberReport (due)
Civic Knowledge Survey (Act 35 of 2018): annual assessment of US history, government, civics to students in grades 7-12
Comprehensive Plan, Phase 1AugustReport (due)
Comprehensive Plan, Phase 1, due in FRCPP on March 31, 2023
Comprehensive Plan, Phases 2 and 3AugustReport (due)
Comprehensive Plan, Phase 2 and Phase 3, due in FRCPP on August 30
Educator Effectiveness Annual ReportFebruaryReport (due)
Educator Effectiveness Annual Report
ELECT Annual ConferenceAprilConference/Training
ELECT Annual Conference
Extended Learning Opportunities Annual ConferenceFebruaryConference/Training
Extended Learning Opportunities Annual Conference (ELO) for 21st CCLC Program (in-person)
Homeless Education SummitSeptemberConference/Training
Homeless Education Summit
Migrant Education Program Annual ConferenceAprilConference/Training
Migrant Education Program Annual Conference (in-person)
Refugee Education SummitSeptemberConference/Training
Refugee Education Summit
collapse Bureau/Office : Bureau of Special Education ‎(33)
ACCESSSeptemberReport (due)
Medical ACCESS reimbursement requests ongoing throughout school year
ACCESS Program Statewide TrainingSeptemberConference/Training
School-Based ACCESS Program Statewide Training
ACT 16: DataOctoberReport (due)
ACT 16: Data due from October to February 1 for LEAs with 20% or greater increase in any of top three categories
APS/CSDB (Approved Private Schools/Chartered Schools for the Deaf and Blind): Tuition RatesAugustReport (due)
APS/CSDB: APS and CS tuition rates due August 15
Child CountDecemberReport (due)
Child Count data due on December 1
CMCI (Compliance Monitoring for Continuous Improvement) Monitoring TrainingAugustConference/Training
CMCI Monitoring Training posted on PaTTAN website
Compliance MonitoringSeptemberReport (due)
Approved Private Schools (APS): Compliance Monitoring ongoing throughout school year
Contingency Fund ApplicationsNovemberGrant (due)
Contingency Fund applications: Open late November to January with award letters in April/May
Deaf-Blind Child CountJanuaryReport (due)
Deaf-Blind Child Count for Infants, Toddlers, Preschoolers, and Students
Determination LettersSeptemberReport (due)
Determination letters (compliance with IDEA) to Districts (1st week of September)
eGrants: 611 Budget ApplicationsJuneGrant (due)
eGrants: Open eGrants for 611 budget applications
eGrants: BudgetAprilGrant (due)
eGrants: Budget revisions due from April to September
eGrants: IU Special Ed. PlanMarchGrant (due)
eGrants: IU Special Ed. Plan due from March to July
Fiscal TrainingsJulyConference/Training
Mandatory Fiscal Trainings
Fiscal TrainingsSeptemberConference/Training
Fiscal Trainings at PaTTAN and IU locations (virtual if needed) from September to October
IU Fiscal ReviewsFebruaryReport (due)
IU Fiscal Reviews begin
BSE will send initial email with review document to IUs with submission deadline
Maintenance of Effort MonitoringFebruaryReport (due)
Maintenance of Effort Monitoring: Certify budget due from February to July
Mikayla's VoiceSeptemberConference/Training
Inclusive Programming Opportunities through Mikayla's Voice
PASAJanuaryActivity
PASA Assessment Window
PASA Updates and TrainingSeptemberConference/Training
PASA Updates and Training Announcements
Reporting of ExpendituresSeptemberReport (due)
Reporting of Expenditures relating to Exceptional Students
PDE Webpage: Act 16 Guidelines
RISCNovemberReport (due)
RISC – 2nd Quarter
RISCFebruaryReport (due)
RISC – 3rd Quarter
RISCAprilReport (due)
RISC – 4th Quarter
RISC (Restraint Information System of Collection)SeptemberReport (due)
RISC – 1st Quarter
Secondary Transition: Cyclical Monitoring Planning and IEP DevelopmentSeptemberConference/Training
Secondary Transition: Cyclical Monitoring Planning and IEP Development Schoology Course (TARGETED LEAS ONLY)
Secondary Transition: Indicator 13SeptemberConference/Training
Secondary Transition: Indicator 13 - What LEAs Need to Know About the Secondary Transition Cyclical Monitoring Schoology Course (TARGETED LEAS ONLY)
Secondary Transition: Indicator 14SeptemberConference/Training
Secondary Transition: Indicator 14 - State Performance Plan Data Requirements - Postsecondary School Survey (Cohort 3 Exits) Fall Webinar
Secondary Transition: Indicator 14FebruaryConference/Training
Secondary Transition: Indicator 14 - State Performance Plan Data Requirements - Postsecondary School Survey - Cohort 3 Exit Leader Services Webinar
Secondary Transition: Indicator 14AprilConference/Training
Secondary Transition: Indicator 14 - State Performance Plan Data Requirements - Postsecondary School Survey - Cohort 2 POST Webinar
Special Education Performance GrantJulyGrant (due)
Special Education Performance Grant
PaTTAN Webpage: Educational Initiatives
Special Education Plan InformationOctoberReport (due)
Special Education Plan Information based on phase # for School Districts
Survey of Parents of Students with DisabilitiesJuneReport (due)
Survey of Parents of Students with Disabilities
collapse Bureau/Office : Program Monitoring & Accountability Office ‎(5)
AEDY End-of-Year ReportJuneReport (due)
AEDY End-of-Year Report for each approved program due June 30
Building Restorative Justice Systems in SchoolsOctoberConference/Training
Building Restorative Justice Systems in Schools
Building Restorative Justice Systems in Schools - Part 2JanuaryConference/Training
Building Restorative Justice Systems in Schools - Part 2
Facility-Wide Tiered Fidelity InventoryOctoberConference/Training
Facility-Wide Tiered Fidelity Inventory: A Tool for Planning and Implementing PBIS in Alt Settings
Facility-Wide Tiered Fidelity Inventory - Part 2FebruaryConference/Training
Facility-Wide Tiered Fidelity Inventory: A Tool for Planning and Implementing PBIS in Alt Settings - Part 2
collapse Bureau/Office : Safe Schools Office ‎(9)
Bullying PolicyJulyReport (due)
Updated Bullying Policy (policies need to be reviewed/updated every three years)
Bus Evacuation and Security DrillsAprilReport (due)
Bus Evacuation and Security Drills ACS Reports
Fire DrillsJulyReport (due)
Fire Drill ACS
Memorandum of UnderstandingJuneReport (due)
Executed copy of Memorandum of Understanding (MOU)
RFA for Safe School GrantsSeptemberGrant (opens)
RFA Safe School Grants request for applications open
Safe School Grants AwardsJanuaryGrant (due)
Annual Safe School Grants Award Announcement
Safe Schools ReportJulyReport (due)
Safe Schools ACS report
School Security DrillsJulyReport (due)
School Security Drill ACS
Student Assistance Program DataJuneReport (due)
Student Assistance Program (SAP) data submission
collapse Bureau/Office : School Services Office ‎(14)
180 Day Exception RequestsJuneReport (due)
180 Day Exception Requests due June prior to school year
Act 89 AllocationsAugustActivity
Act 89 Allocations – August, October, and February on the first business day of month
PDE Webpage: Act 89 Allocations
Act 89 BudgetsJanuaryReport (due)
Act 89 Budgets – Preliminary budgets due January 31; Final budgets due June 30.
Act 89 Final Program Evaluation ReportsJulyReport (due)
Act 89 Final Program Evaluation Reports – due by July 31
Flexible Instructional DaysJuneReport (due)
Flexible Instructional Days (FIDs) application due June 1; PDE determinations Made by August 1.
Home Education and Private Tutoring ReportOctoberReport (due)
Home Education and Private Tutoring Report and ACS due October 28
Interscholastic Athletic Opportunities ReportOctoberReport (due)
Interscholastic Athletic Opportunities Report and ACS due October 28
List of Low-Achieving SchoolsFebruaryReport (due)
OSTCP List of Low-Achieving Schools posted on PDE website on February 15
New Nonpublic/Non-Licensed SchoolsJuneReport (due)
New nonpublic/non-licensed schools due June prior to school year or throughout the year to open at different start dates
Nonpublic Information SystemDecemberReport (due)
Nonpublic Information System (NPIS) initial PO submission due December 14; final PO submission after reallotment due February 28
Opportunity Scholarship Tax Credit ProgramFebruaryReport (due)
Opportunity Scholarship Tax Credit Program (OSTCP) schools to participate or submit changes due February 15
Private Academic School ApplicationsOctoberReport (due)
Private Academic School (PAS) applications due dates three month prior to PAS Board meetings
Private and Nonpublic School EnrollmentsOctoberReport (due)
Private and Nonpublic School Enrollments (PNPE) mandatory reporting from October 1-15
School ReconfigurationsJulyReport (due)
School Reconfigurations due July 31 of each year (or the Friday before)