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​OESE General Annual Calendar

This calendar has been developed by Office of Elementary and Secondary Education (OESE) staff to assist Local Education Agencies (LEAs) in identifying the general timing of annual conferences, training opportunities, activities, report due dates, and grant due dates.   The information included in the OESE calendar should not be considered an exhaustive list of all important dates or deadlines, and any omission or error is inadvertent. Additions, suggestions, and corrections can be submitted for consideration to: RA-EdSchoolSupport@pa.gov.    

  
  
  
  
Description
Links/Other Info
Bureau of Curriculum, Assessment & InstructionACCESS Testing WindowJanuaryActivity
ACCESS Testing Window - Early January to mid February
School Services OfficeAct 89 BudgetsJanuaryReport (due)
Act 89 Budgets – Preliminary budgets due January 31; Final budgets due June 30.
Program Monitoring & Accountability OfficeBuilding Restorative Justice Systems in Schools - Part 2JanuaryConference/Training
Building Restorative Justice Systems in Schools - Part 2
Bureau of Special EducationDeaf-Blind Child CountJanuaryReport (due)
Deaf-Blind Child Count for Infants, Toddlers, Preschoolers, and Students
Bureau of Curriculum, Assessment & InstructionGreen Ribbon SchoolsJanuaryGrant (due)
PA Pathways to Green Schools/US Dept of ED Green Ribbon Schools - Applications available in fall with deadline in January.
Bureau of Special EducationPASAJanuaryActivity
PASA Assessment Window
Bureau of Curriculum, Assessment & InstructionPresidential Awards for Excellence in Mathematics and Science TeachingJanuaryActivity
Presidential Awards for Excellence in Mathematics and Science Teaching - Deadline: early January
Bureau of Curriculum, Assessment & InstructionProgram Performance Reporting for Every Student Succeeds Act (ESSA)JanuaryReport (due)
Program Performance Reporting for ESSA (takes places each fall - deadline January)
Safe Schools OfficeSafe School Grants AwardsJanuaryGrant (due)
Annual Safe School Grants Award Announcement
Bureau of Curriculum, Assessment & InstructionTitle I Improving School Performance ConferenceJanuaryConference/Training
Title I Improving School Performance Conference (LEA leadership teams, teachers, principals, ETC.)
Bureau of Curriculum, Assessment & InstructionConsolidated Application Funding Adjustments (ESSA)FebruaryReport (due)
Consolidated Application Funding Adjustments for ESSA Local Plans
Bureau of Career and Technical EducationCTE Program ApprovalFebruaryReport (opens)
CATS opens for CTE program approval submissions (due May 31)
Bureau of School SupportEducator Effectiveness Annual ReportFebruaryReport (due)
Educator Effectiveness Annual Report
Bureau of School SupportExtended Learning Opportunities Annual ConferenceFebruaryConference/Training
Extended Learning Opportunities Annual Conference (ELO) for 21st CCLC Program (in-person)
Program Monitoring & Accountability OfficeFacility-Wide Tiered Fidelity Inventory - Part 2FebruaryConference/Training
Facility-Wide Tiered Fidelity Inventory: A Tool for Planning and Implementing PBIS in Alt Settings - Part 2
Bureau of Special EducationIU Fiscal ReviewsFebruaryReport (due)
IU Fiscal Reviews begin
BSE will send initial email with review document to IUs with submission deadline
School Services OfficeList of Low-Achieving SchoolsFebruaryReport (due)
OSTCP List of Low-Achieving Schools posted on PDE website on February 15
Bureau of Special EducationMaintenance of Effort MonitoringFebruaryReport (due)
Maintenance of Effort Monitoring: Certify budget due from February to July
Bureau of Curriculum, Assessment & InstructionMonitoring of ESSA ProgramsFebruaryReport (due)
Consolidated Monitoring of ESSA Programs (takes place annually from February to late May - information uploaded in Fedmonitor system)
School Services OfficeOpportunity Scholarship Tax Credit ProgramFebruaryReport (due)
Opportunity Scholarship Tax Credit Program (OSTCP) schools to participate or submit changes due February 15
Bureau of Curriculum, Assessment & InstructionPA Educational Technology Expo & ConferenceFebruaryConference/Training
Pennsylvania Educational Technology Expo & Conference (PETE&C)
Bureau of Special EducationRISCFebruaryReport (due)
RISC – 3rd Quarter
Bureau of Special EducationSecondary Transition: Indicator 14FebruaryConference/Training
Secondary Transition: Indicator 14 - State Performance Plan Data Requirements - Postsecondary School Survey - Cohort 3 Exit Leader Services Webinar
Bureau of Special EducationeGrants: IU Special Ed. PlanMarchGrant (due)
eGrants: IU Special Ed. Plan due from March to July
Bureau of Career and Technical EducationK-12 Guidance PlansMarchReport (due)
K-12 Guidance plans due from schools in Phase 3 of the Comprehensive Plan submission
Bureau of Curriculum, Assessment & InstructionAnnual Federal Program PAFPC ConferenceAprilConference/Training
Annual Federal Program PAFPC Conference (Federal program coordinators, LEA leadership teams, business officials, etc.)
Safe Schools OfficeBus Evacuation and Security DrillsAprilReport (due)
Bus Evacuation and Security Drills ACS Reports
Bureau of Special EducationeGrants: BudgetAprilGrant (due)
eGrants: Budget revisions due from April to September
Bureau of School SupportELECT Annual ConferenceAprilConference/Training
ELECT Annual Conference
Bureau of School SupportMigrant Education Program Annual ConferenceAprilConference/Training
Migrant Education Program Annual Conference (in-person)
Bureau of Curriculum, Assessment & InstructionPSSA AdministrationAprilActivity
PSSA Administration
Bureau of Special EducationRISCAprilReport (due)
RISC – 4th Quarter
Bureau of Special EducationSecondary Transition: Indicator 14AprilConference/Training
Secondary Transition: Indicator 14 - State Performance Plan Data Requirements - Postsecondary School Survey - Cohort 2 POST Webinar
Bureau of Curriculum, Assessment & InstructionKeystone Exam AdministrationMayActivity
Keystone Exam Administration
Bureau of Curriculum, Assessment & InstructionOrgan and Tissue Donation Awareness ConferenceMayConference/Training
Organ and Tissue Donation Awareness (ODTA) Conference
School Services Office180 Day Exception RequestsJuneReport (due)
180 Day Exception Requests due June prior to school year
Bureau of Curriculum, Assessment & InstructionAccountability Data SnapshotJuneActivity
Accountability Data Snapshot
Program Monitoring & Accountability OfficeAEDY End-of-Year ReportJuneReport (due)
AEDY End-of-Year Report for each approved program due June 30
Bureau of Curriculum, Assessment & InstructionBruMan Summer ForumJuneConference/Training
BruMan Summer Forum (training each summer for federal program administrators and business officials, TBD)
Bureau of Special EducationeGrants: 611 Budget ApplicationsJuneGrant (due)
eGrants: Open eGrants for 611 budget applications
School Services OfficeFlexible Instructional DaysJuneReport (due)
Flexible Instructional Days (FIDs) application due June 1; PDE determinations Made by August 1.
Safe Schools OfficeMemorandum of UnderstandingJuneReport (due)
Executed copy of Memorandum of Understanding (MOU)
School Services OfficeNew Nonpublic/Non-Licensed SchoolsJuneReport (due)
New nonpublic/non-licensed schools due June prior to school year or throughout the year to open at different start dates
Safe Schools OfficeStudent Assistance Program DataJuneReport (due)
Student Assistance Program (SAP) data submission
Bureau of Special EducationSurvey of Parents of Students with DisabilitiesJuneReport (due)
Survey of Parents of Students with Disabilities
Bureau of Curriculum, Assessment & InstructionTitle I Parent & Family Engagement ConferenceJuneConference/Training
Title I Parent & Family Engagement Conference: Summer TBD
Bureau of Curriculum, Assessment & InstructionTitle I Participation Data ReportingJuneReport (due)
Title I Participation Data Reporting (takes place June to August in PIMS)
School Services OfficeAct 89 Final Program Evaluation ReportsJulyReport (due)
Act 89 Final Program Evaluation Reports – due by July 31
Safe Schools OfficeBullying PolicyJulyReport (due)
Updated Bullying Policy (policies need to be reviewed/updated every three years)
Safe Schools OfficeFire DrillsJulyReport (due)
Fire Drill ACS
Bureau of Special EducationFiscal TrainingsJulyConference/Training
Mandatory Fiscal Trainings
Safe Schools OfficeSafe Schools ReportJulyReport (due)
Safe Schools ACS report
School Services OfficeSchool ReconfigurationsJulyReport (due)
School Reconfigurations due July 31 of each year (or the Friday before)
Safe Schools OfficeSchool Security DrillsJulyReport (due)
School Security Drill ACS
Bureau of Special EducationSpecial Education Performance GrantJulyGrant (due)
Special Education Performance Grant
PaTTAN Webpage: Educational Initiatives
School Services OfficeAct 89 AllocationsAugustActivity
Act 89 Allocations – August, October, and February on the first business day of month
PDE Webpage: Act 89 Allocations
Bureau of Special EducationAPS/CSDB (Approved Private Schools/Chartered Schools for the Deaf and Blind): Tuition RatesAugustReport (due)
APS/CSDB: APS and CS tuition rates due August 15
Bureau of School SupportCharter School Annual Report (CSAR)AugustReport (due)
Charter School Annual Report due August 1
Bureau of Special EducationCMCI (Compliance Monitoring for Continuous Improvement) Monitoring TrainingAugustConference/Training
CMCI Monitoring Training posted on PaTTAN website
Bureau of School SupportComprehensive Plan, Phase 1AugustReport (due)
Comprehensive Plan, Phase 1, due in FRCPP on March 31, 2023
Bureau of School SupportComprehensive Plan, Phases 2 and 3AugustReport (due)
Comprehensive Plan, Phase 2 and Phase 3, due in FRCPP on August 30
Bureau of Special EducationACCESSSeptemberReport (due)
Medical ACCESS reimbursement requests ongoing throughout school year
Bureau of Special EducationACCESS Program Statewide TrainingSeptemberConference/Training
School-Based ACCESS Program Statewide Training
Bureau of Curriculum, Assessment & InstructionACT 35SeptemberReport (due)
ACT 35 - Civics Education Reporting. Window is September 14, 2022 - December 1, 2022 (FRCPP)
Bureau of Special EducationCompliance MonitoringSeptemberReport (due)
Approved Private Schools (APS): Compliance Monitoring ongoing throughout school year
Bureau of Special EducationDetermination LettersSeptemberReport (due)
Determination letters (compliance with IDEA) to Districts (1st week of September)
Bureau of Curriculum, Assessment & InstructionESSA Local Plans [Titles IA,(ID) IIA, IIIA & IV]SeptemberReport (due)
Consolidated Applications – Every Student Succeeds Act Local Plans (opens in Spring and due early September in eGrants)
Bureau of Special EducationFiscal TrainingsSeptemberConference/Training
Fiscal Trainings at PaTTAN and IU locations (virtual if needed) from September to October
Bureau of School SupportHomeless Education SummitSeptemberConference/Training
Homeless Education Summit
Bureau of Special EducationMikayla's VoiceSeptemberConference/Training
Inclusive Programming Opportunities through Mikayla's Voice
Bureau of Curriculum, Assessment & InstructionMonthly Virtual Federal Program TrainingsSeptemberConference/Training
Monthly Virtual Federal Program Trainings: 3rd Tuesday monthly (federal program coordinators; LEA leadership teams; business officials, etc.)
Bureau of Special EducationPASA Updates and TrainingSeptemberConference/Training
PASA Updates and Training Announcements
Bureau of School SupportRefugee Education SummitSeptemberConference/Training
Refugee Education Summit
Bureau of Special EducationReporting of ExpendituresSeptemberReport (due)
Reporting of Expenditures relating to Exceptional Students
PDE Webpage: Act 16 Guidelines
Safe Schools OfficeRFA for Safe School GrantsSeptemberGrant (opens)
RFA Safe School Grants request for applications open
Bureau of Special EducationRISC (Restraint Information System of Collection)SeptemberReport (due)
RISC – 1st Quarter
Bureau of Special EducationSecondary Transition: Cyclical Monitoring Planning and IEP DevelopmentSeptemberConference/Training
Secondary Transition: Cyclical Monitoring Planning and IEP Development Schoology Course (TARGETED LEAS ONLY)
Bureau of Special EducationSecondary Transition: Indicator 13SeptemberConference/Training
Secondary Transition: Indicator 13 - What LEAs Need to Know About the Secondary Transition Cyclical Monitoring Schoology Course (TARGETED LEAS ONLY)
Bureau of Special EducationSecondary Transition: Indicator 14SeptemberConference/Training
Secondary Transition: Indicator 14 - State Performance Plan Data Requirements - Postsecondary School Survey (Cohort 3 Exits) Fall Webinar
Bureau of Career and Technical EducationSupplemental Equipment GrantsSeptemberGrant (opens)
Supplemental Equipment Grant released
Bureau of Curriculum, Assessment & InstructionTitle I - Schoolwide PlansSeptemberReport (due)
Title I - Schoolwide Plans (revised and due by early September in the Future Ready Comprehensive Planning Portal - FRCPP)
Bureau of Special EducationACT 16: DataOctoberReport (due)
ACT 16: Data due from October to February 1 for LEAs with 20% or greater increase in any of top three categories
Bureau of Career and Technical EducationArticulation AgreementsOctoberActivity
Postsecondary statewide articulation agreements due
Program Monitoring & Accountability OfficeBuilding Restorative Justice Systems in SchoolsOctoberConference/Training
Building Restorative Justice Systems in Schools
Bureau of Career and Technical EducationCompetitive Equipment GrantsOctoberGrant (opens)
Competitive Equipment Grant released
Program Monitoring & Accountability OfficeFacility-Wide Tiered Fidelity InventoryOctoberConference/Training
Facility-Wide Tiered Fidelity Inventory: A Tool for Planning and Implementing PBIS in Alt Settings
Bureau of Curriculum, Assessment & InstructionFall Regional MeetingsOctoberActivity
Fall Regional Meetings live at 10 IUs across PA in October and November
School Services OfficeHome Education and Private Tutoring ReportOctoberReport (due)
Home Education and Private Tutoring Report and ACS due October 28
School Services OfficeInterscholastic Athletic Opportunities ReportOctoberReport (due)
Interscholastic Athletic Opportunities Report and ACS due October 28
Bureau of Curriculum, Assessment & InstructionN&D (Neglected & Delinquent) SymposiumOctoberConference/Training
N&D Symposium in October or November for LEAs serving vulnerable populations, receiving Title IA neglected or ID Delinquent funds
Bureau of Career and Technical EducationOnsite Compliance VisitsOctoberActivity
Onsite compliance visits (Perkins, Approved Program Evaluations) begin; Nurse Aide reviews occur quarterly.
School Services OfficePrivate Academic School ApplicationsOctoberReport (due)
Private Academic School (PAS) applications due dates three month prior to PAS Board meetings
School Services OfficePrivate and Nonpublic School EnrollmentsOctoberReport (due)
Private and Nonpublic School Enrollments (PNPE) mandatory reporting from October 1-15
Bureau of Career and Technical EducationProgram of Study RevisionsOctoberActivity
Revision of Phase IV Program of Study task grids via virtual meetings
Bureau of Special EducationSpecial Education Plan InformationOctoberReport (due)
Special Education Plan Information based on phase # for School Districts
Bureau of Curriculum, Assessment & InstructionTeen Driver Safety WeekOctoberEvent
Teen Driver Safety Week - Third week in October
Bureau of Special EducationContingency Fund ApplicationsNovemberGrant (due)
Contingency Fund applications: Open late November to January with award letters in April/May
Bureau of Curriculum, Assessment & InstructionEnglish Language Development ConferenceNovemberConference/Training
ELD (English Language Development) Conference
Bureau of Curriculum, Assessment & InstructionGovernor's STEM CompetitionNovemberEvent
The Governor's STEM Competition - Registration: September to November. State Competition: April.
Bureau of Career and Technical EducationIndustry CredentialsNovemberReport (due)
Applications to add industry credentials due November 30
Bureau of Career and Technical EducationPDE Integrated Learning ConferenceNovemberConference/Training
Annual PDE Integrated Learning Conference
Bureau of Special EducationRISCNovemberReport (due)
RISC – 2nd Quarter
Bureau of Special EducationChild CountDecemberReport (due)
Child Count data due on December 1
Bureau of School SupportCivic Knowledge SurveyDecemberReport (due)
Civic Knowledge Survey (Act 35 of 2018): annual assessment of US history, government, civics to students in grades 7-12
School Services OfficeNonpublic Information SystemDecemberReport (due)
Nonpublic Information System (NPIS) initial PO submission due December 14; final PO submission after reallotment due February 28
Bureau of Curriculum, Assessment & InstructionPA/DEP Environmental Education Fund GrantsDecemberGrant (due)
PA/DEP Environmental Education Fund Grants - Applications late summer with deadline in December
Bureau of Curriculum, Assessment & InstructionSAS InstituteDecemberConference/Training
SAS Institute
Bureau of Curriculum, Assessment & InstructionWinter Keystone Exam AdministrationDecemberActivity
Winter Keystone Exam Administration